# Sembly AI

> Sembly AI is a meeting assistant that joins Zoom, Google Meet, Microsoft Teams, and Webex calls as a bot, transcribes across 40-plus languages, and produces structured outputs beyond a summary, including automatic task detection, risk and issue detection, AI-generated client deliverables, and workspace automations; it is sold per user per month with unlimited meetings and transcription on every tier and no free plan, only a trial.

- Category: AI Meeting Note Takers (https://saastracker.org/categories/ai-meeting-notes)
- Website: https://www.sembly.ai
- Starting price: $10 per month billed annually (Basic, single user), $17 month to month
- Free plan: No
- Free trial: Free trial available on all three tiers
- Founded: 2019, HQ: New York, United States, Ownership: Venture-backed with an equity crowdfunding component
- Profile last reviewed: 2026-08-22
- Canonical profile: https://saastracker.org/products/sembly

## Overview

Sembly is the most business-process-shaped product in this category. Where Granola is a notepad and Otter is a transcript archive, Sembly is trying to be the layer that turns a meeting into structured records: tasks detected automatically, risks and issues flagged, decisions tracked, and deliverables generated for clients. It was founded in 2019 by Gil Makleff and Artem Koren, which makes it one of the oldest products here after Otter, and Makleff's background in programme management consulting shows in the shape of the output.

The company is small and unusually funded. It has raised roughly $4.6M in total, including a seed round in 2022, with investors including Aurelia Ventures and MIGSO-PCUBED, the project management consultancy, which is both an investor and a commercial partner. It also ran a StartEngine equity crowdfunding campaign, which is a route almost nobody else in this category has taken. Third-party trackers have put its valuation around $23M, which is a rounding error next to Granola's $1.5B and worth keeping in mind.

The pricing shape is unusual in two ways. There is no free plan at all, only a trial, which immediately puts Sembly at a disadvantage against Fathom, Read AI, and MeetGeek for anyone who wants to try before paying. In exchange, every tier includes unlimited meetings and unlimited transcription with no minute or hour meter anywhere, and Basic starts at $10 a month billed annually for a single user. What is metered instead is the AI output: five AI-generated documents and five AI insights a month on Pro, forty on MAX.

Two features deserve specific attention because almost nobody else has them. Consent tracking is a Pro-tier feature that records the consent position for a meeting, which is exactly the mechanism this category has been missing given how many jurisdictions require two-party consent. And retention settings are also on Pro rather than reserved for an enterprise contract. Set against Granola's bot-free model, Sembly is the opposite trade: a visible bot in the room, but a documented consent trail and structured records that a professional services firm can actually put in a project file.

## How it works

1. You connect your calendar and Sembly schedules a bot to join upcoming calls. The bot appears in the participant list. Microphone recording covers in-person meetings, and media upload handles recordings made elsewhere, capped at five hours on Basic.

2. Sembly transcribes across more than 40 languages with unlimited meetings and unlimited transcription on every tier, so there is no minute or hour meter to manage.

3. After the meeting the system produces more than a summary. Tasks are detected automatically, and on Pro and above it flags risks, issues, and events, which is the structure a project or programme manager actually needs. Custom meeting note templates, custom vocabulary, and collections of meetings shape and organise the output.

4. Semblian, the AI layer, generates documents and insights from meeting content, metered at five a month on Pro and forty on MAX. Workspace-wide automations push results into CRM, project management, document management, and collaboration tools, and MCP access on Pro lets AI assistants read meeting context directly.

## Best for

Project management offices, consultancies, agencies, and IT outsourcing firms who need structured meeting records with tasks, risks, and issues detected automatically, plus a documented consent trail, and who do not need a free plan to get started.

## Not the right fit for

- Anyone who wants to try before paying; there is no free plan at all, only a trial, which is a meaningful disadvantage against Fathom, Read AI, and MeetGeek.
- Buyers who cannot have a vendor-named bot in a client call; Sembly is bot-based with no local silent capture path.
- Teams who need a lot of AI-generated output on a budget; Pro allows only five AI documents and five AI insights a month, and forty requires the $30 MAX tier.
- Single users who want team features; Basic is capped at one user per workspace, so any collaboration means jumping to $20 a seat.
- Organisations that need a large vendor behind the contract; roughly $4.6M raised and a reported valuation around $23M is very small for a product positioning itself at enterprise process rigour.

## Features

### Capture and transcription

Unmetered on every tier, which is rarer than it sounds.

- **Meeting bot**: Joins Zoom, Google Meet, Microsoft Teams, and Webex calls from your calendar as a visible participant.
- **Unlimited meetings and transcription**: Included on every tier including the $10 Basic plan. There is no minute meter, hour meter, or meeting count anywhere in the product.
- **40-plus languages**: Transcription across more than forty languages on all tiers, well ahead of Otter's six and behind MeetGeek's 100-plus.
- **Microphone recording**: In-person meetings captured through the device microphone rather than requiring a conferencing platform.
- **Media upload**: Up to five hours on Basic for transcribing recordings made elsewhere.
- **Video recording**: Unlimited video recording arrives on Pro, with HD video on the MAX tier.
- **Custom vocabulary**: Pro and above learn your product names, acronyms, and people's names so they stop being mangled in transcripts.

### Structured meeting intelligence

The reason to choose Sembly over a summarizer.

- **Automatic task detection**: Commitments are extracted as tasks on every tier including Basic, rather than left as text in a summary.
- **Risk, issue, and event detection**: Pro and above flag risks and issues automatically, which is programme management vocabulary and is not offered by any other notetaker on this list.
- **Custom meeting notes templates**: Shape the output per meeting type on Pro and above, so a project review and a client call produce different records.
- **Collections of meetings**: Group related meetings so a project or account reads as a body of work rather than a list of calls.
- **Advanced search**: Pro-tier search across the archive, bounded by the meeting history window of your plan.
- **Analytics dashboard**: Pro adds workspace analytics on meeting activity and output.

### Semblian AI outputs

The actual meter in the product.

- **AI-generated documents**: Client deliverables produced from meeting content, limited to five a month on Pro and forty on MAX. This is what Sembly meters instead of minutes.
- **AI insights**: Cross-meeting analysis, also capped at five a month on Pro and forty on MAX.
- **Single-meeting AI assistant**: Basic can chat with one meeting at a time; multi-meeting AI chat requires Pro.
- **Multi-meeting AI chat**: Pro and above query across the archive conversationally rather than one call at a time.
- **Agent customisation**: Limited on Basic and full on Pro, letting you shape how the assistant behaves for your business.
- **MCP access**: Available from the Pro tier, exposing meeting context to AI assistants through the Model Context Protocol.

### Automations and integrations

Metered by count per user, which catches people out.

- **Native automations**: Three on Basic, five per user on Pro, and twenty per user on MAX. The count is the constraint, not the catalogue.
- **CRM automations**: Push meeting outcomes into CRM systems as part of the automation library rather than as bespoke connectors.
- **Project management automations**: Route tasks, risks, and issues into project tools, which is the workflow the product is designed around.
- **Document management and collaboration**: Meeting records and deliverables flow into document systems and team channels automatically.
- **Workspace-wide automations**: Pro applies automations across the workspace rather than only to an individual's meetings.
- **Automation access controls**: MAX adds control over who can create and run automations, which matters once a workspace has real integrations wired in.

### Governance, consent, and compliance

The most legally literate feature set in this category.

- **Consent tracking**: A Pro-tier feature that records the consent position for meetings. No other notetaker in this comparison set ships an explicit consent mechanism, and in two-party jurisdictions this is the difference between a defensible practice and a hopeful one.
- **Retention settings**: Configurable retention on Pro rather than reserved for an enterprise contract, which is unusually generous placement.
- **Meeting history windows**: One year on Basic, two years on Pro, unlimited on MAX. This is the archive limit rather than a transcription limit.
- **Audit log**: MAX-tier auditing of workspace activity, aimed at organisations that need traceability.
- **HIPAA compliance**: Included on the MAX tier at $30 per user per month billed annually, without a separate enterprise negotiation.
- **Custom SSO and SMTP relay**: MAX adds single sign-on and a custom mail relay so notifications come from your own domain.
- **Trust centre**: Sembly publishes a trust centre at trustcenter.sembly.ai for security and compliance documentation.

## Use cases

- **Project management office tracking delivery risk**: Risks and issues surface verbally in status calls and then vanish, and the RAID log is updated from memory a week later if at all. Outcome: Automatic risk, issue, and event detection on the Pro tier flags them as they are raised and automations push them into the project tool, which is exactly the workflow Sembly was built around.
- **Consultancy that must document client consent**: Clients across several jurisdictions are recorded, and the firm has no consistent record of who agreed to what before the recorder started. Outcome: Consent tracking on the Pro tier creates a documented position per meeting, which is the only built-in answer to this problem among the products in this comparison.
- **Agency producing client deliverables from workshops**: Every workshop owes the client a written output, and producing it consumes a day of senior time per engagement. Outcome: Semblian generates client deliverables from the meeting content, though the five-a-month cap on Pro means an agency running weekly workshops will need the MAX tier at $30 a seat.
- **IT outsourcing firm with multilingual client calls**: Delivery teams and clients speak different languages and the record of what was agreed needs to be reliable in both. Outcome: More than forty languages with unlimited transcription on every tier, plus custom vocabulary for technical terms, produces records the delivery team can rely on.

## Pricing

Per-seat subscription with unlimited meetings and unlimited transcription on every tier. What is metered is AI output: AI-generated documents and AI insights per month, plus a count of native automations per user and a meeting history window.

- **Basic**: $10 per month billed annually ($17 monthly), 1 user per workspace. Unlimited meetings and transcription; Microphone recording, meeting notes and summaries; Automatic task detection; Up to 5 hours media upload; Single-meeting AI assistant, meeting history up to 1 year. One user per workspace. This is a solo plan, not a small-team plan.
- **Pro**: $20 per user per month billed annually ($29 monthly), 40 user limit. Multi-meeting AI chat and unlimited video recording; Up to 5 AI-generated documents and 5 AI insights per month; Consent tracking and retention settings; Automatic risk, issue, and event detection, custom templates, custom vocabulary; MCP access, workspace-wide automations (5 per user), history up to 2 years. The tier where the product becomes itself. Consent tracking and retention settings at this price are unusually generous placement.
- **MAX**: $30 per user per month billed annually ($39 monthly), 500 user limit. Up to 40 AI-generated documents and 40 AI insights per month; Unlimited meeting history and audit log; HIPAA compliance and HD video recording; Custom SSO, custom SMTP relay, sharing groups; 20 automations per user with automation access controls.
- **Enterprise**: Custom quoted. Everything in MAX; Custom contracts and invoicing; Security reviews; Dedicated success contact; Deployment options.

Billing notes:

- Annual billing carries a 30 percent discount: Basic drops from $17 to $10, Pro from $29 to $20, and MAX from $39 to $30.
- There is no free plan of any kind, only a trial. Among the products in this comparison, only Sembly and Krisp take that position.
- Nothing is metered by time. Unlimited meetings and unlimited transcription apply on every tier including the $10 Basic plan.
- What is metered is AI output: 5 AI-generated documents and 5 AI insights a month on Pro, 40 on MAX. An agency generating client deliverables weekly will exceed the Pro allowance.
- Automations are counted per user: 3 on Basic, 5 on Pro, 20 on MAX, so a heavily automated workspace is pushed upward.
- Meeting history is one year on Basic, two on Pro, and unlimited on MAX, which is an archive limit rather than a capture limit. Downgrading shortens what you can reach.
- Basic is capped at one user per workspace, so there is no cheap two-person option; the jump is straight to $20 a seat.

Value assessment: Sembly is the rare product here where a heavy calendar costs exactly the same as a light one. Someone in 20 meetings a week pays $20 per seat per month billed annually on Pro, about $240 a year, with unlimited meetings, unlimited transcription across 40-plus languages, unlimited video recording, consent tracking, retention settings, risk and issue detection, MCP access, and a two-year archive. That is competitive with Otter Business and Bluedot Pro and comes with governance features neither of them ships. The catch is the AI output meter: five generated documents a month is not many if deliverables are your reason for buying, and the fix is MAX at $30 a seat, which is expensive. Judged as structured meeting intelligence for a professional services firm, Pro is good value. Judged as a general notetaker, it is more expensive than MeetGeek and less generous than Fathom, and the absence of any free plan means you cannot check before committing.

## Strengths

- Unlimited meetings and unlimited transcription on every tier including the $10 Basic plan, so there is no meter to model at all.
- Consent tracking on the Pro tier is genuinely unique in this comparison set and is the only built-in answer to two-party consent requirements anyone here offers.
- Retention settings on Pro rather than gated behind an enterprise contract, which is unusually generous placement for a governance feature.
- Automatic risk, issue, and event detection reflects real programme management vocabulary and is not something a generic summarizer produces.
- HIPAA compliance, custom SSO, audit logs, and a custom SMTP relay available self-serve at $30 a seat, where most competitors require a sales conversation.
- Forty-plus languages with unlimited transcription and custom vocabulary, which suits multilingual delivery teams.
- One of the older products in the category, founded 2019, with a commercial partnership with the project management consultancy MIGSO-PCUBED that shapes the product's direction.

## Limitations

- No free plan of any kind. For a category where nearly every competitor offers one, this is a real barrier to evaluation and adoption.
- AI-generated documents and insights are capped at five a month on Pro, which is stingy given that deliverable generation is one of the headline reasons to buy.
- Basic is one user per workspace, so the smallest team plan is $20 a seat with no intermediate step.
- Bot-based capture with a vendor-named participant visible in every call, and no local silent capture path.
- Automations are counted per user rather than unlimited, pushing automated workspaces to the expensive tier.
- Roughly $4.6M raised with a reported valuation around $23M, part of it via equity crowdfunding, which is a thin balance sheet for a product marketed on enterprise process rigour.
- Meeting history is capped at one year on Basic and two on Pro, so the searchable archive erodes unless you are on MAX.
- No coaching or revenue intelligence layer, so sales organisations will not find scorecards or talk-time analytics here.

## Comparisons

- **Sembly AI vs Granola**: Granola captures silently with no bot at $14 a seat and produces notes that read like you wrote them, with no structured process output. Sembly sends a bot, costs $20 on Pro, and produces tasks, risks, issues, consent records, and generated deliverables. Choose Granola if meetings are conversations and discretion matters; choose Sembly if meetings are project governance and the record has to stand up in a file.
- **Sembly AI vs MeetGeek**: MeetGeek is cheaper at $17 for unlimited transcription and video, covers 100-plus languages against Sembly's 40-plus, offers EU data residency, and gives away its API on the free tier. Sembly has no free plan but ships consent tracking, risk and issue detection, and retention settings that MeetGeek does not. MeetGeek for value and openness; Sembly for governance and structured process output.
- **Sembly AI vs Read AI**: Read AI measures how meetings went with engagement and sentiment scoring and searches across email and chat, from $15 a seat with a free tier capped at five transcripts. Sembly measures what came out of meetings, as tasks, risks, and deliverables, from $20 with no free tier. Read AI for behavioural insight; Sembly for a structured record a project manager can act on.
- **Sembly AI vs Laxis**: Both are small vendors selling more than notes. Laxis offers bot-free and bot capture as a per-meeting choice plus a voice dictation keyboard and its own earbuds, metered in minutes up to a $29.99 unlimited tier. Sembly is bot-only, unmetered on time from $20, and far stronger on governance with consent tracking, retention settings, and risk detection. Laxis for capture flexibility and voice input; Sembly for firms that need the record to hold up in a project file.
- **Sembly AI vs Fireflies.ai**: Fireflies is the larger platform with more languages, a much bigger integration catalogue, and conversation intelligence, metered by storage minutes and AI credits. Sembly is unmetered on time, narrower on integrations, and stronger on structured project outputs and consent. Fireflies for breadth; Sembly for professional services process discipline.
- **Sembly AI vs Circleback**: Circleback is bot-free, writes better notes, covers 100-plus languages, and has a deeper automation layer, at roughly $21 to $25 a seat. Sembly is bot-based at a similar price but offers consent tracking, risk detection, and HIPAA self-serve at $30. Circleback for note quality and client-facing discretion; Sembly for firms that need the governance trail more than the prose.

## Implementation

- Setup time: Fifteen minutes to capture, longer to configure properly. Connect the calendar, set the bot's join policy, then spend time on custom note templates, custom vocabulary, and the automation library, because the default output is much less useful than a configured one.
- Learning curve: Moderate, and higher than most of this category. The product's vocabulary is programme management vocabulary, and getting value from risk and issue detection means someone deciding what the workspace should do with a detected risk.
- Onboarding: Self-serve through MAX, with trials on all three tiers. Enterprise adds custom contracts, security reviews, deployment options, and a dedicated success contact. Since there is no free plan, plan the trial deliberately.
- Migration: Media upload allows backfilling from existing recordings, capped at five hours on Basic. There is no importer for another notetaker's archive. Note the history windows carefully when leaving or downgrading: Basic reaches back one year and Pro two, so an archive you built on MAX may become partly unreachable if you move down a tier.

## Platform, API & security

- Platforms: Web, Zoom, Google Meet, Microsoft Teams, and Webex, Mobile access, Microphone recording for in-person meetings, Philips SmartMeeting and VoiceTracer hardware partnership
- API: MCP access from the Pro tier, plus native automations counted per user (3 on Basic, 5 on Pro, 20 on MAX) covering CRM, project management, document management, collaboration, and analytics categories.
- Compliance: GDPR, HIPAA on the MAX tier, SOC 2 documentation published through the trust centre
- Data residency: Deployment options are discussed at the Enterprise level; self-serve regional residency is not published as a tier feature.
- SSO: Custom SSO is available on the MAX tier at $30 per user per month billed annually, without an enterprise negotiation.
- Security notes: Sembly publishes a trust centre at trustcenter.sembly.ai. Retention settings are configurable from the Pro tier and audit logs arrive on MAX. Consent tracking, also a Pro feature, is the most legally practical control in this category and is not offered by any other product in this comparison set. Confirm the model-training position in the data processing agreement, as it is not stated on the pricing page.

## Support

- Channels: Email support, Help desk, Book a demo for Pro, MAX, and Enterprise, Dedicated success contact on Enterprise
- Documentation: Help centre at helpdesk.sembly.ai plus a trust centre and getting-started material on sembly.ai.
- Community: Partner, reseller, and affiliate programmes plus regular webinars; no significant open user forum.

## Company

- Founded: 2019
- Founders: Gil Makleff, Artem Koren
- Headquarters: New York, United States
- Ownership: Venture-backed with an equity crowdfunding component
- Employees: Not disclosed; a small team
- Funding: Approximately $4.6M raised in total, including a seed round in February 2022, with investors including Aurelia Ventures and the project management consultancy MIGSO-PCUBED, plus an equity crowdfunding campaign on StartEngine. Third-party trackers have reported a valuation around $23M.

Funding history:

- Seed (2022): $1.15M. Early institutional funding on the way to roughly $4.6M raised in total.
- Strategic investment and partnership (2023): Undisclosed. MIGSO-PCUBED, a project management consultancy, invested and partnered commercially, which shaped the product's programme management direction.
- Equity crowdfunding (2025): Undisclosed. A StartEngine campaign, a funding route almost no other vendor in this category has used.

Timeline:

- 2019: Founded by Gil Makleff and Artem Koren, making it one of the older products in this category after Otter.
- 2022: Raises seed funding and builds out automatic task detection and multi-language transcription.
- 2023: MIGSO-PCUBED invests and partners commercially, pushing the product towards project and programme management structure.
- 2025: Launches Semblian AI outputs generating client deliverables and insights, and runs an equity crowdfunding campaign on StartEngine.
- 2026: Restructures into Basic, Pro, and MAX with unlimited transcription on every tier, and places consent tracking and retention settings on the $20 Pro tier.

## Integrations

Zoom, Google Meet, Microsoft Teams, and Webex, Google Calendar and Microsoft Outlook Calendar, CRM automations, Project management automations, Document management automations, Collaboration and personal productivity automations, Analytics automations, MCP access (Pro and above), Philips SmartMeeting and VoiceTracer hardware

## FAQ

### What is Sembly AI?

Sembly AI is a meeting assistant that joins Zoom, Google Meet, Microsoft Teams, and Webex calls as a bot, transcribes in more than 40 languages, and produces structured outputs rather than only summaries: automatically detected tasks, flagged risks and issues, generated client deliverables, and workspace automations. It is aimed at project management offices, consultancies, and agencies rather than at individual note-takers.

### How much does Sembly AI cost?

Basic is $10 a month billed annually ($17 monthly) for a single user. Pro is $20 per user per month billed annually ($29 monthly) with a 40-user workspace limit. MAX is $30 per user per month billed annually ($39 monthly) with a 500-user limit and HIPAA. Enterprise is quoted. Annual billing carries a 30 percent discount. There is no free plan, only a trial.

### How is Sembly metered, and what would 20 meetings a week cost?

Time is not metered at all. Unlimited meetings and unlimited transcription apply on every tier, so someone in 20 meetings a week pays exactly the same as someone in two: $20 per seat per month billed annually on Pro, about $240 a year. What is metered is AI output, at five generated documents and five insights a month on Pro and forty on MAX, plus a count of automations per user and a meeting history window of one year on Basic, two on Pro, and unlimited on MAX.

### Is there a free plan?

No. Sembly offers a free trial on each tier but no permanently free plan, which puts it at a disadvantage against Fathom, Read AI, MeetGeek, Bluedot, Spinach, Otter, and Notta, all of which have one. Plan your trial deliberately, because it is the only way to evaluate the product before paying, and configure templates and vocabulary during it rather than judging the default output.

### Does Sembly put a bot in my client calls?

Yes. A participant named after the vendor joins the meeting and is visible to everyone. There is no local silent capture path. What Sembly does offer instead, uniquely in this comparison, is consent tracking on the Pro tier, which records the consent position for a meeting. That does not remove the bot, but it does mean the visible recorder comes with a documented trail rather than an assumption.

### Does Sembly keep audio and video, and for how long?

Unlimited video recording arrives on Pro and HD video on MAX, alongside transcripts and structured records. Retention is governed by two things: configurable retention settings, available from the Pro tier rather than reserved for enterprise, and the meeting history window, which is one year on Basic, two years on Pro, and unlimited on MAX. If you downgrade, older material can fall outside the window your plan can reach.

### What is consent tracking and why does it matter?

It is a Pro-tier feature that records the consent position for a meeting, so a firm has a documented answer to who agreed to recording and when. This matters because two-party consent jurisdictions such as California, Illinois, Pennsylvania, and Washington, and GDPR in the EU, require agreement before recording, and every other product in this comparison leaves that entirely to you with no built-in record. Sembly does not remove your obligation to ask, but it is the only one that helps you prove you did.

### Does Sembly train its AI on my meetings?

Sembly publishes a trust centre at trustcenter.sembly.ai with its security and compliance documentation, and offers HIPAA compliance on the MAX tier, but the model-training position is not stated on the pricing page. Request the data processing agreement and an explicit written answer on whether customer meeting content is used for model improvement, and what the opt-out is, before rolling it out. Do not infer the answer from the compliance badges.

### How many AI-generated documents do I actually get?

Five a month on Pro and forty a month on MAX, along with the same limits on AI insights. If generating client deliverables is your reason for buying Sembly, five will not go far: a consultancy running weekly client workshops uses that up in the first month. Budget for MAX at $30 per seat billed annually, or treat document generation as an occasional convenience rather than the core workflow.

### Who is Sembly actually for?

Professional services organisations where the meeting produces a record that has to hold up later: project management offices, consultancies, marketing and creative agencies, IT outsourcing firms, and HR and recruitment teams. The vocabulary of the product, tasks and risks and issues and deliverables, comes from programme management, and the commercial partnership with the consultancy MIGSO-PCUBED reinforces that. If your meetings are casual conversations rather than governed engagements, this is more structure than you need.

## Editorial verdict

Sembly is the product to look at when the meeting record is a professional obligation rather than a convenience. Unlimited transcription on every tier means the bill never moves with your calendar, automatic risk and issue detection speaks the language of programme management rather than of summaries, and consent tracking on the $20 Pro tier is the only built-in answer to two-party consent that anyone in this category ships. Retention settings, custom SSO, audit logs, and HIPAA all available self-serve are more governance than most vendors twice its size will sell you without a contract. The reasons to hesitate are equally concrete: there is no free plan at all, the AI document allowance of five a month on Pro is too thin if deliverables are why you are buying, Basic is a one-person workspace, and the company has raised only about $4.6M. Consultancies, agencies, and project offices should trial it seriously. Everyone else will get more for less from MeetGeek or Granola.

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Source: SaaSTracker (https://saastracker.org), an independent editorial project. This profile is compiled from public information, carries no peer reviews or paid placement, and was last reviewed 2026-08-22. Awards are judged on published criteria: https://saastracker.org/methodology