# Wudpecker

> Wudpecker is a Helsinki-built AI meeting assistant that sends a notetaker bot into Zoom, Google Meet, and Microsoft Teams calls to record and transcribe them, generates templated notes in 35 to 39 languages, and stores everything on EU servers under GDPR; it also records in-person meetings without limit through desktop and phone apps, and is priced with a free tier of 10 bot meetings a month rising to $19 and $32 a month.

- Category: AI Meeting Note Takers (https://saastracker.org/categories/ai-meeting-notes)
- Website: https://www.wudpecker.io
- Starting price: $0 (Free), then $19 per month (Plus)
- Free plan: 10 notetaker bot meetings per month, unlimited in-person recordings, three Ask AI questions per recording, 39-language transcription, note organisation, sharing, editable notes, and email notifications.
- Free trial: Two weeks of premium features with no credit card required, alongside a permanent free tier
- Founded: 2022, HQ: Helsinki, Finland, Ownership: Venture-backed
- Profile last reviewed: 2026-08-22
- Canonical profile: https://saastracker.org/products/wudpecker

## Overview

Wudpecker is the EU counterweight to the American bot-based notetakers. It was founded in Helsinki in 2022 by Ankur Dahama, Hai Ta, and Joona Jokivuori, raised a €330,000 pre-seed in October 2023 from Trind Ventures, Accelerace, and Sofokus Ventures via the Node by Slush platform, and has stayed small and focused since. Its argument to a European buyer is straightforward: same convenience as Fireflies or Otter, but a European company, European servers, and a GDPR posture that is native rather than retrofitted.

It is unashamedly bot-based, which puts it on the opposite side of the line from Granola, jamie, Tactiq, and Superpowered. A Wudpecker bot joins the call, appears in the participant list, and records. That is a real cost on a client call, where a vendor-named attendee invites the question of who is recording and why. It is also a real benefit: the bot can attend a meeting you skip, it does not depend on your laptop staying awake, it does not care what browser or desktop client anyone is using, and everyone in the room can see that recording is happening, which is the cleanest form of consent disclosure available.

The meter is meetings, specifically bot meetings. Free gives 10 a month, Plus at $19 a month gives 30, and Pro at $32 gives 100. Crucially, in-person recording through the desktop and phone apps is unlimited on every tier including free, which is a genuinely unusual piece of generosity: a consultant doing mostly face-to-face work can run Wudpecker on the free plan indefinitely. AI question-asking is limited to three per recording on free and unlimited from Plus.

The product's distinctive craft is in note shaping rather than capture. Custom vocabulary recognition handles proper nouns and specialised terminology, which is the difference between a transcript that spells your product name correctly and one that does not. Text-to-table conversion turns discussion into structured output. Templates control the shape per meeting type. Note language is instructable independently of meeting language. Coverage is 35 to 39 languages depending on which page you read, which is narrower than jamie or Circleback but adequate for most European operations.

## How it works

1. You connect a calendar and Wudpecker schedules its notetaker bot to join upcoming Zoom, Google Meet, and Microsoft Teams calls. Plus and above let you customise the bot's settings and invite it to unscheduled meetings that were not on the calendar.

2. The bot joins as a visible participant and records. Everyone in the meeting can see it, which is the honest tradeoff: less discreet than local capture, but the disclosure happens automatically rather than depending on you remembering to announce it.

3. For in-person conversations there is no bot at all. The desktop and phone apps record directly, and that path is unlimited on every tier including free, which is how a field consultant can genuinely run this product without paying.

4. Afterwards, Wudpecker generates notes shaped by your chosen template, applies custom vocabulary so proper nouns and jargon are spelled correctly, extracts action items, and can convert discussion into tables. Ask Wudpecker answers questions about the recording, three times per recording on free and without limit from Plus. Notes route into Notion, Slack, and HubSpot on paid tiers.

## Best for

European small businesses that want a straightforward recording notetaker on EU servers under GDPR, and anyone whose meetings are largely in person, since unlimited face-to-face recording is included even on the free plan.

## Not the right fit for

- Client-facing professionals who cannot have a vendor-named bot appear in the participant list; that is the entire point of Granola, jamie, Tactiq, and Superpowered and Wudpecker does not offer a botless online path.
- High-volume online meeting attendees, because even the $32 Pro tier caps you at 100 bot meetings a month and there is no unlimited option published.
- Teams needing broad language coverage, since 35 to 39 languages is on the narrow side and the company's own pages disagree on the number.
- Buyers who require SOC 2 or ISO 27001, because Wudpecker publishes GDPR compliance and encryption details but no independent security certification.
- Sales organizations wanting call scoring, coaching, or structured CRM field updates; the HubSpot integration attaches notes rather than running revenue intelligence.

## Features

### Capture: bot online, direct in person

Two paths with very different economics.

- **Notetaker bot**: A bot joins Zoom, Google Meet, and Microsoft Teams calls to record and transcribe. It is visible in the participant list, which is both the drawback and the built-in consent disclosure.
- **Unlimited in-person recording**: Desktop and phone apps record face-to-face conversations with no cap on any tier, including free. This is the most generous free capability in this batch and the reason field consultants stay on the free plan.
- **Customizable bot settings**: Plus and above let you configure how the bot presents itself and behaves, rather than accepting a fixed vendor-branded attendee.
- **Unscheduled meeting invitations**: From Plus you can pull the bot into a call that was never on the calendar, which covers the ad-hoc meetings that make up half of most weeks.
- **Bot attends without you**: Because capture does not depend on your device, the bot can record a meeting you cannot attend, something no bot-free competitor can do at all.

### Note quality and shaping

Where Wudpecker has actually invested.

- **Custom vocabulary**: Teach Wudpecker your product names, client names, and industry jargon so they are transcribed correctly. This is a small feature that disproportionately determines whether a transcript is usable.
- **Templates**: Note structure is controlled per meeting type through templates, with a free template library published on the site.
- **Text-to-table conversion**: Discussion can be converted into structured tables rather than prose, which is useful for comparison conversations and requirement gathering.
- **Instructable note language**: You can ask for notes in a different language from the one the meeting was held in, which matters for cross-border teams reporting upward in English.
- **Editable notes**: Generated notes can be edited before sharing, so a client-facing recap is never sent raw from a model.
- **35 to 39 languages**: Transcription and note generation across a mid-sized language set. The company's own pages quote 35 in one place and 39 in another, so confirm coverage for your specific language.

### Retrieval and organisation

A modest but functional archive layer.

- **Ask Wudpecker**: Conversational querying of a recording for brainstorming and detail retrieval. Limited to three questions per recording on free, unlimited from Plus.
- **Note organisation**: Meetings can be grouped and organised rather than accumulating as an undifferentiated list, available even on the free plan.
- **Action item extraction**: Commitments and next steps are pulled out separately so the follow-up list is not buried in prose.
- **Sharing**: Notes can be shared with colleagues and external parties, included on the free tier.
- **Email notifications**: Post-meeting notes arrive by email automatically, on every tier including free.

### Integrations

Small but well chosen, and gated at the first paid tier.

- **Notion**: Notes route into Notion from the Plus tier, which is where most small European teams keep documentation.
- **Slack**: Meeting recaps post into Slack channels from Plus, so the team sees outcomes without opening another tool.
- **HubSpot**: Meeting context attaches to CRM records from Plus. This is note attachment rather than structured field updating, so do not confuse it with a sales tool's CRM sync.
- **Calendar sync**: Google and Microsoft calendars drive automatic bot scheduling, available from the free plan.
- **Beta feature access**: Plus subscribers get early access to new capabilities, which is how a small vendor manages its roadmap without a formal programme.

### European data posture

GDPR native, but without independent certification.

- **EU-based servers**: Recordings are stored on EU servers, which is the specific commitment a European buyer needs in order to avoid a transfer impact assessment.
- **GDPR compliance as an EU company**: Wudpecker is itself an EU entity, so GDPR obligations apply to it directly rather than through contractual extension, which is a meaningfully stronger position than a US vendor offering EU hosting.
- **AES-256 encryption at rest**: Stored recordings and transcripts are encrypted at rest with AES-256, documented rather than merely implied.
- **HTTPS in transit**: All data in transit is protected by HTTPS encryption.
- **Dedicated data governance oversight**: The company names a data governance oversight team, which is more structure than most companies of this size bother to publish.

## Use cases

- **European consultant doing mostly on-site client work**: Most conversations happen in a client's office rather than on Zoom, and every notetaker on the market is priced around video calls that this person barely has. Outcome: Unlimited in-person recording on the free tier covers the bulk of the work at no cost, the occasional video call fits inside the 10 free bot meetings, and everything sits on EU servers under GDPR.
- **Nordic SME operations lead**: The company will not put customer conversations on a US server, but it also does not want to pay €39 a month per person for a premium European alternative. Outcome: Plus at $19 a month gives 30 bot meetings, unlimited Ask Wudpecker, Notion, Slack, and HubSpot routing, and EU-hosted storage, at roughly half what jamie Pro costs.
- **Product manager with recurring stakeholder calls they cannot always attend**: Two of five weekly calls clash with other commitments, and every bot-free tool requires the person to be physically present at a running device. Outcome: The Wudpecker bot attends in their place, records, and produces templated notes, which is a capability no local-capture competitor can offer at any price.
- **Technical team whose transcripts are ruined by jargon**: Product code names, client names, and industry terms are consistently mistranscribed, making the archive frustrating to search and embarrassing to share. Outcome: Custom vocabulary teaches Wudpecker the correct spellings, text-to-table conversion structures requirement discussions, and the resulting notes are actually usable as documentation.

## Pricing

Freemium subscription metered by bot-attended meetings per month, with unlimited in-person recording on every tier and a 20 percent annual discount.

- **Free**: $0 per month. 10 bot meetings per month; Unlimited in-person recordings; 3 Ask AI questions per recording; Desktop and phone app recording; Note organisation, sharing, and email notifications. The unlimited in-person recording makes this the most genuinely usable free tier in the batch for anyone whose meetings are face to face.
- **Plus**: $19 per month (20 percent off annually). 30 bot meetings per month; Unlimited Ask AI questions; Customizable notetaker bot settings; Unscheduled meeting invitations; Notion, Slack, and HubSpot integrations. 30 meetings is roughly seven a week, which is a light-to-moderate schedule; heavy attendees need Pro.
- **Pro**: $32 per month (20 percent off annually). 100 bot meetings per month; Everything in Plus; Unlimited in-person recordings; Full integration set; Beta feature access. 100 meetings a month is the ceiling of the published range; there is no unlimited tier advertised.

Billing notes:

- The meter is bot-attended meetings per month, not minutes and not seats, so a three-hour workshop costs the same as a fifteen-minute stand-up.
- In-person recording through the desktop and phone apps is unlimited on every tier including free, and does not count against the bot meeting allowance.
- Annual billing saves 20 percent, which is a modest discount by this category's standards where 33 to 55 percent is common.
- There is no unlimited bot meeting tier published. Pro's 100 per month is the ceiling, so someone in 20 meetings a week is running close to the limit at the top of the price list.
- Pricing is quoted per month rather than per seat on the public page, and team or per-seat arrangements are not clearly published, which makes multi-person rollouts harder to model than they should be.
- A two-week premium trial with no credit card runs alongside the permanent free tier, so evaluation is genuinely free in both senses.

Value assessment: Wudpecker's value depends almost entirely on where your meetings happen. Model 20 meetings a week: about 80 a month. If those are video calls, you need Pro at $32 a month, and you are at 80 percent of a 100-meeting ceiling with nowhere to go if the month is busy. That is $384 a year for a plan you can outgrow, against Granola Business at $14 a seat or Fathom's unlimited recording with no meter at all, both of which handle the same volume without you counting. But if a meaningful share of those 80 are in person, the arithmetic inverts completely: in-person recording is unlimited and free, so a consultant doing three site visits a day may never pay anything. Between those poles, Plus at $19 for 30 bot meetings plus unlimited in-person is fair for a moderate European user who wants EU servers. Just count your meetings before you buy, because this is one of the few products here where the meter can actually bite.

## Strengths

- EU-based company with EU-hosted servers, so GDPR applies natively rather than through contractual extension by a US vendor.
- Unlimited in-person recording on every tier including free, which is the most generous free capability in this batch and unusual anywhere.
- The bot can attend meetings you cannot, which no local-capture competitor is able to do at any price.
- Custom vocabulary recognition genuinely improves transcript quality for teams with product names and jargon, and it is a feature most competitors skip.
- Text-to-table conversion and instructable note language are small, well-judged features that show real product thought rather than checklist building.
- Bot visibility provides automatic consent disclosure in the participant list, which is legally cleaner in two-party consent jurisdictions than silent capture.
- A two-week no-card premium trial alongside a permanent free tier makes evaluation genuinely risk-free.

## Limitations

- No botless option for online meetings at all, so client-facing users who object to a visible vendor bot have no path within Wudpecker.
- Hard bot meeting caps at 10, 30, and 100 per month with no unlimited tier, which is the tightest ceiling structure in this batch.
- No SOC 2 and no ISO 27001; the security story is GDPR plus documented encryption, which will not satisfy a formal vendor questionnaire.
- Language coverage of 35 to 39 is narrow next to jamie's 99-plus or Circleback's 100-plus, and the company's own pages disagree on the number.
- The integration set is small: Notion, Slack, and HubSpot, with no public API, no Zapier, and no MCP endpoint published.
- Pricing is quoted per month rather than clearly per seat, and team plans are not well documented, which makes multi-person purchasing awkward.
- Very small company on a €330,000 pre-seed, so vendor concentration risk is real if this becomes load-bearing infrastructure.

## Comparisons

- **Wudpecker vs jamie**: The two European options and they disagree on nearly everything except geography. jamie is bot-free, deletes audio after transcription, covers 99-plus languages, holds ISO 27001, and costs €21 to €39. Wudpecker sends a visible bot, keeps the recording on EU servers, covers 35 to 39 languages, has no certification, and costs $19 to $32 with unlimited in-person capture even on free. Pick jamie if the bot is unacceptable or you need ISO 27001; pick Wudpecker if you want the recording and cheaper entry.
- **Wudpecker vs Fellow**: Fellow gives you both bot and botless capture chosen per meeting, unlimited AI notes at $15 a seat, agendas and one-on-one workflow, conference-room diarization, SOC 2 Type II, and regulated-industry controls Wudpecker does not attempt. Wudpecker's answers are EU servers and unlimited free in-person recording. Unless EU residency is mandatory, Fellow is the deeper product for comparable money.
- **Wudpecker vs ScreenApp**: Both mix meeting bots with direct recording, but ScreenApp is a screen and video recording platform that grew AI notes, with browser, desktop, mobile, and extension capture plus video frame analysis, SOC 2 Type II, and API access from $19 to $34. Wudpecker is narrower and more focused on note craft, with custom vocabulary and templates, plus EU hosting. Choose ScreenApp for capture breadth and certification; Wudpecker for European hosting and better-shaped notes.
- **Wudpecker vs Fireflies.ai**: Fireflies is the same bot-based idea at platform scale: 100-plus languages, conversation intelligence, voice agents, and 200-plus integrations, metered by storage minutes and AI credits. Wudpecker cannot compete on breadth and does not try. What it offers instead is a European vendor on European servers with a simpler bill and unlimited in-person recording. That is a governance argument, not a feature argument.
- **Wudpecker vs MeetGeek**: MeetGeek is the closest direct competitor: a bot-based notetaker with templates, a generous free tier, and a broader integration catalogue including Zapier and an API. Wudpecker counters with EU hosting, custom vocabulary, and unlimited in-person recording. If integration depth matters most, MeetGeek; if European data governance or face-to-face capture matters most, Wudpecker.

## Implementation

- Setup time: Around ten minutes. Connect a calendar so the bot schedules itself, install the desktop or phone app if you want in-person capture, and you are running. There is nothing for IT to package unless your meeting platform administrator blocks external bots, in which case the online path may need whitelisting.
- Learning curve: Low. The two configuration steps that repay effort are building a custom vocabulary list, which visibly improves transcript quality within a week, and choosing templates per meeting type so notes come out in a consistent shape.
- Onboarding: Entirely self-serve on all three published tiers, with a two-week premium trial requiring no credit card. There is no sales conversation to sit through at any point.
- Migration: No importer for another vendor's archive. Notes are editable and shareable and route into Notion, but there is no public API or bulk export documented, so leaving means pulling content manually. Recordings live on EU servers, which simplifies the legal side of an exit for European buyers but does not make the mechanics easier.

## Platform, API & security

- Platforms: Desktop app, Phone app, Web, Zoom, Google Meet, Microsoft Teams
- API: No public API is documented. Integration is limited to native Notion, Slack, and HubSpot connectors on the Plus tier and above; there is no Zapier or MCP endpoint published.
- Compliance: GDPR compliant as an EU company, No SOC 2 or ISO 27001 certification published
- Data residency: Recordings are stored on EU-based servers, and Wudpecker is itself an EU entity headquartered in Helsinki, Finland.
- SSO: Not published on the self-serve tiers.
- Security notes: AES-256 encryption protects data at rest and HTTPS protects data in transit. Recordings are stored on EU servers, and Wudpecker names a dedicated data governance oversight team. The absence of an independent security certification such as SOC 2 or ISO 27001 is the main gap for buyers with a formal vendor review process. Because capture is bot-based online, recordings are retained rather than discarded, unlike the bot-free tools that delete audio after transcription.

## Support

- Channels: Email support, In-app support
- Documentation: Product documentation and a free meeting template library on wudpecker.io covering setup, bot configuration, custom vocabulary, and integrations.
- Community: Small European user base with a content programme around meeting templates; no formal community forum.

## Company

- Founded: 2022
- Founders: Ankur Dahama, Hai Ta, Joona Jokivuori
- Headquarters: Helsinki, Finland
- Ownership: Venture-backed
- Employees: Not disclosed; small team
- Funding: Approximately €330,000 raised in a pre-seed round in October 2023 from Trind Ventures, Accelerace, and Sofokus Ventures.

Funding history:

- Pre-seed (2023): €330,000. Led by Trind Ventures with Accelerace and Sofokus Ventures participating; the round was initiated through Slush's year-round Node platform.

Timeline:

- 2022: Founded in Helsinki by Ankur Dahama, Hai Ta, and Joona Jokivuori, who met studying at Tampere University of Technology.
- 2023: Raises €330,000 in pre-seed funding from Trind Ventures, Accelerace, and Sofokus Ventures through the Node by Slush platform.
- 2024: Adds templates, custom vocabulary recognition, and text-to-table conversion, focusing the product on note quality rather than capture breadth.
- 2025: Introduces unlimited in-person recording through desktop and phone apps on every tier, including free.
- 2026: Expands language coverage toward 39 languages and adds Notion, Slack, and HubSpot routing on the Plus tier.

## Integrations

Zoom, Google Meet, Microsoft Teams, Google Calendar and Microsoft calendar, Notion (Plus and above), Slack (Plus and above), HubSpot (Plus and above), Email delivery of notes

## FAQ

### What is Wudpecker?

Wudpecker is a Finnish AI meeting assistant. A notetaker bot joins your Zoom, Google Meet, or Microsoft Teams calls to record and transcribe them, and desktop and phone apps record in-person meetings directly. It generates templated notes and action items in 35 to 39 languages, applies your custom vocabulary so jargon is spelled correctly, and stores everything on EU servers.

### How much does Wudpecker cost?

Free covers 10 bot meetings a month plus unlimited in-person recordings and three Ask AI questions per recording. Plus is $19 a month for 30 bot meetings with unlimited Ask AI and Notion, Slack, and HubSpot integrations. Pro is $32 a month for 100 bot meetings. Annual billing saves 20 percent, and a two-week premium trial requires no credit card.

### Does a bot join my meeting?

Yes, for online meetings, and it is visible in the participant list. That is the honest tradeoff. It is worse for discretion on a client call than Granola, jamie, or Tactiq, and better for consent disclosure because everyone can see the recording is happening. It also means the bot can attend meetings you skip entirely, which bot-free tools cannot do. In-person meetings use no bot at all.

### Is the in-person recording really unlimited?

Yes, on every tier including free, and it does not count against your bot meeting allowance. This is the most generous free capability in this category. A consultant or field salesperson whose work is mostly face to face can run Wudpecker indefinitely without paying, which is unusual enough to be worth checking against your own meeting mix.

### What does it cost for someone in 20 meetings a week?

About 80 meetings a month. If those are online, you need Pro at $32 a month and you are running at 80 percent of its 100-meeting ceiling with no unlimited tier above it, which is a genuine risk in a busy month. If a meaningful share are in person, those are free and unlimited, and Plus at $19 may cover the online remainder. Count your meeting mix before choosing a tier.

### Where is my data stored?

On EU-based servers, and Wudpecker is itself an EU company headquartered in Helsinki, so GDPR applies to it directly rather than through contractual extension. Data is encrypted with AES-256 at rest and HTTPS in transit, and the company names a dedicated data governance oversight team. It does not hold SOC 2 or ISO 27001, which is the gap if you face a formal security questionnaire.

### What happens to my notes if I downgrade?

The published meter is bot meetings per month rather than history retention, so dropping a tier limits how many new online meetings you can record rather than deleting your archive. Wudpecker does not publish a detailed retention schedule, so if long-term archive access matters, confirm it directly before committing.

### How good is Wudpecker in languages other than English?

Coverage is 35 to 39 languages depending on which page of the site you read, which is narrower than jamie's 99-plus or Circleback's 100-plus. No independent accuracy figures are published by language. The custom vocabulary feature helps disproportionately here, since proper nouns are where non-English transcription usually goes wrong first. Test your own languages during the two-week trial.

### Does Wudpecker do speaker identification?

Speakers are distinguished in bot-recorded online meetings, where the meeting platform supplies participant identity. In-person recordings captured through the desktop or phone app rely on audio alone, which is the harder case, and Wudpecker does not publish detail on voice-based diarization quality. Treat multi-person in-person attribution as something to verify rather than assume.

### Can Wudpecker update my CRM or do sales coaching?

It can attach meeting notes to HubSpot records from the Plus tier. That is context routing, not structured field updating, and there is no coaching layer at all: no call scoring, no talk-time analysis, no playbook adherence tracking. A sales manager who needs rep-level analytics should look at a conversation intelligence tool such as Avoma or Sybill and treat Wudpecker purely as the capture layer.

## Editorial verdict

Wudpecker is a small, honest, well-made European tool that knows exactly which two customers it is for. The first is a European buyer who wants a conventional recording notetaker without sending customer conversations to a US server, and who does not need SOC 2 to prove it. The second, and more interesting, is anyone whose meetings happen in a room rather than on a screen: unlimited free in-person recording is a genuinely unusual offer and it makes Wudpecker the cheapest serious option for field consultants and on-site salespeople by a wide margin. Against that, the constraints are real. There is no botless online path, so client-facing users who object to a visible bot are simply not the customer. The bot meeting ceiling tops out at 100 a month with nothing above it. Language coverage is thin, the integration set is three connectors and no API, and the company is running on a €330,000 pre-seed. Buy it for the geography or for the in-person capture. Do not buy it expecting a platform.

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Source: SaaSTracker (https://saastracker.org), an independent editorial project. This profile is compiled from public information, carries no peer reviews or paid placement, and was last reviewed 2026-08-22. Awards are judged on published criteria: https://saastracker.org/methodology