Notta vs ScreenApp
An independent, review-free comparison compiled by the SaaSTracker editorial team. Both products are profiled in full, and neither can pay for placement here.
Still shortlisting? Browse the best in AI Meeting Note Takers for every option we track, with award winners called out.
The short answer
Editorial assessmentScreenApp compared with Notta
Notta is a transcription-first product with strong language coverage and a meeting bot, metered by transcription minutes. ScreenApp meters AI generations instead and adds screen and video capture with visual analysis. If your requirement is accurate multilingual transcription at volume, Notta's minute-based model is easier to reason about; if it is mixed-media capture with AI on top, ScreenApp.
Choose Notta if
Small businesses, consultants, and teams whose meetings are not exclusively in English, especially anyone working across Japanese, Chinese, Korean, or European languages, who want a cheap, reliable, high-volume transcription archive rather than a coaching or revenue tool.
Choose ScreenApp if
Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.
Side by side
13 attributes| Attribute | Notta | ScreenApp |
|---|---|---|
| Category | Meeting Notes | Meeting Notes |
| Starting price | $0 (Free), then $8.17 per month billed annually (Pro) | $0 (Free), then $19 per month billed annually (Pro; $30 monthly) |
| Pricing model | Per-seat subscription with a monthly transcription-minute meter on the free and Pro tiers and a second separate meter on AI summaries and file uploads across all tiers. Business removes the minute meter. | Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier. |
| Free plan | 120 transcription minutes a month, a 3-minute cap on any single recording, 50 file uploads a month, 10 AI summaries a month, and 1 seat. | 10 AI chats and templates a month, 2 transcriptions and 3 uploads or imports to try, and recordings of up to 45 minutes each. |
| Free trial | 7-day Business trial; the free plan continues afterwards | 7-day free trial on Pro with a credit card required, alongside a permanent free plan that needs no card |
| Best for | Small businesses, consultants, and teams whose meetings are not exclusively in English, especially anyone working across Japanese, Chinese, Korean, or European languages, who want a cheap, reliable, high-volume transcription archive rather than a coaching or revenue tool. | Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder. |
| Setup time | Ten to fifteen minutes. Create an account, connect Google or Outlook calendar, decide whether the bot auto-joins everything or only meetings you approve, and install the mobile app if you record in person. | Under five minutes for browser recording, since there is genuinely nothing to install. Adding the desktop apps, mobile apps, Chrome extension, and meeting bot each take a few minutes more, and the meeting bot needs calendar access to schedule itself. |
| Learning curve | Very low for transcription. The generated deliverables (decks and infographics) take some experimentation before the output is good enough to send anywhere, and the interplay of the three meters takes a month of usage to internalise. | Low for recording, moderate for cost management. The thing users get wrong is the transcription allowance: Pro's 50 a month suits occasional meetings, and daily users need Max. |
| Platforms | Web, iOS, Android, Chrome extension, Desktop app for Mac and Windows (bot-free recording) | Web browser, macOS desktop app, Windows desktop app, iOS, Android, Chrome extension, Meeting bot for Zoom, Google Meet, and Microsoft Teams |
| Compliance | SOC 2 Type II, ISO 27001, GDPR, HIPAA, CCPA | SOC 2 Type II, GDPR compliance stated |
| Founded | 2020 | 2020 |
| Headquarters | Tokyo, Japan | Sydney, New South Wales, Australia |
| Ownership | Venture-backed | Privately held (ScreenApp Pty Ltd) |
Strengths and limitations
Notta
Strengths
- 58 languages with simultaneous translation, which makes it the obvious choice for any business whose meetings cross a language boundary and a decisive advantage over Otter's six languages.
- Genuine East Asian language quality, built from a Tokyo base rather than bolted onto an English-first engine.
- The cheapest unlimited-transcription tier among the established players at $16.67 per seat per month billed annually.
- Deliverable generation (slide decks and infographics from a conversation) is a real differentiator, not just another summary format.
Limitations
- The free plan's 3-minute per-recording cap makes honest evaluation impossible without uploading a file recorded elsewhere.
- Three separate meters (minutes, summaries, uploads) make the bill harder to reason about than a flat seat price, and Business still caps summaries at 200 a month.
- Bot-first capture with a vendor-named participant in the room as the default; bot-free recording needs the desktop app.
- No sales coaching, scorecards, or rep analytics of any kind, so revenue teams will need a second tool.
ScreenApp
Strengths
- The broadest capture surface in this batch: browser, desktop, mobile, Chrome extension, meeting bot, and direct upload, all feeding one AI pipeline.
- Direct upload of existing Zoom, Meet, and YouTube recordings gives a genuine migration path for historical archives that dedicated notetakers cannot match.
- Video frame analysis finds visual moments in a recording, which is a capability no meeting-only tool offers and which matters for demos and screen walkthroughs.
- SOC 2 Type II certification at a $19 entry price, which is better certification than several dedicated notetakers in this category.
Limitations
- The AI credit pools are annual rather than monthly, which is easy to misread and means a busy quarter can consume most of a year's allowance.
- The free plan's one transcription a month makes free evaluation of the meeting use case effectively impossible.
- Meeting notes quality is not the product's centre of gravity; dedicated notetakers produce better-shaped meeting output from the same conversation.
- The meeting path uses a visible bot, so there is no discreet capture option for client calls where a vendor-named attendee is a problem.
Pricing compared
Notta
Per-seat subscription with a monthly transcription-minute meter on the free and Pro tiers and a second separate meter on AI summaries and file uploads across all tiers. Business removes the minute meter.
- Free$0
- Pro$8.17
- Business$16.67
- EnterpriseCustom
On raw transcription value Notta is the cheapest credible option here. Someone in 20 meetings a week at 45 minutes generates roughly 3,900 minutes a month; Pro's 1,800 minutes covers under half of that, so that person lands on Business at $16.67 per seat per month billed annually, about $200 a year, for unlimited transcription across 58 languages. That is cheaper than Otter Business, Fireflies Business, or Read AI Pro and gets you a wider language list than any of them. The catch is scope. There is no coaching layer, no video review, no meaningful API, and the free tier is close to useless as a trial. Notta is priced like a utility because it is one: a very good multilingual transcription and archive service, not a meeting operating system.
ScreenApp
Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier.
- Free$0
- Pro$19
- Max$34
- EnterpriseFrom $199
ScreenApp is excellent value if your recording problem is broad and poor value if it is narrow. Model 20 meetings a week, roughly 80 a month: Pro at $19 covers 50 transcriptions a month, so you would miss a third of your meetings. The honest plan for that person is Max at $34 a month billed annually, $408 a year, with unlimited AI and transcription. Against Granola Business at $14 a seat or Fathom, that is expensive for meeting notes alone and the meeting notes are not as good. But Max also covers screen recording, mobile capture, uploads, and video analysis, so the comparison depends on how many tools it replaces.
Editorial verdict on each
Notta
Notta is the best value in this category on the specific axis of multilingual transcription, and it is close to irrelevant on every other axis. Fifty-eight languages with simultaneous translation, genuinely good Japanese and Chinese recognition, and an unlimited-transcription tier at about $200 a year per seat is a combination nobody else offers at that price. Buy it if your meetings cross a language boundary, if you are transcribing a lot of tape, or if you simply want a cheap durable archive and do not care about coaching. Do not buy it if you need a silent bot-free recorder for confidential client calls, if you want video review or sales analytics, or if procurement will demand a clear written model-training and residency policy before signing, because Notta's English-language documentation on those points is thinner than its competitors' and you will have to ask.
Read the full Notta profileScreenApp
ScreenApp is the wrong answer to a narrow question and a very good answer to a broad one. If all you want is meeting notes, a dedicated notetaker will write better ones for less money, and the free tier's two trial transcriptions mean you cannot evaluate it properly without the Pro trial. But small businesses rarely have only a meeting problem. If you are also recording demos, building training material, capturing support sessions, and sitting on an archive of old Zoom files nobody can search, ScreenApp Max at $34 a month billed annually replaces three or four tools with one SOC 2 Type II certified subscription that includes video frame analysis, unlimited transcription, white labelling, and an API on Enterprise. Buy it for consolidation and breadth, buy Max rather than Pro so the monthly transcription cap stops mattering, and do not buy it expecting the best meeting summary in this category, because it is not competing for that.
Read the full ScreenApp profileNotta profile last reviewed 2026-09-27; ScreenApp last reviewed 2026-09-27. Pricing is compiled from public sources and can change without notice. See our methodology.
The best in AI Meeting Note Takers
23 trackedAI meeting note takers join calls to record, transcribe, and summarize them, turning conversations into searchable notes, action items, and CRM updates without anyone typing.
The broadest platform in meeting AI: transcription, search, AI apps, and integrations that reach every corner of the small-business stack.
A free plan with unlimited recording and transcription that forced every paid notetaker in the category to justify its price.
A ten-person team out-writing the funded competition on note quality, then automating what the notes say.
Abandoned the meeting bot entirely for a local notepad that finishes what you type, a mechanism the rest of the category is now copying.
A five minute Chrome extension install with no bot to whitelist, and notes open automatically in a post-call tab the moment you hang up.
Frequently asked questions
6 questionsWhat is the difference between Notta and ScreenApp?
Notta is a transcription-first product with strong language coverage and a meeting bot, metered by transcription minutes. ScreenApp meters AI generations instead and adds screen and video capture with visual analysis. If your requirement is accurate multilingual transcription at volume, Notta's minute-based model is easier to reason about; if it is mixed-media capture with AI on top, ScreenApp.
Is Notta or ScreenApp cheaper?
Notta starts at $0 (Free), then $8.17 per month billed annually (Pro). ScreenApp starts at $0 (Free), then $19 per month billed annually (Pro; $30 monthly). The billing models differ, so the entry price is rarely the whole cost. Notta pricing model: Per-seat subscription with a monthly transcription-minute meter on the free and Pro tiers and a second separate meter on AI summaries and file uploads across all tiers. Business removes the minute meter. ScreenApp pricing model: Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier.
Does Notta or ScreenApp have a free plan?
Notta has a free plan. 120 transcription minutes a month, a 3-minute cap on any single recording, 50 file uploads a month, 10 AI summaries a month, and 1 seat. Trial terms: 7-day Business trial; the free plan continues afterwards. ScreenApp has a free plan. 10 AI chats and templates a month, 2 transcriptions and 3 uploads or imports to try, and recordings of up to 45 minutes each. Trial terms: 7-day free trial on Pro with a credit card required, alongside a permanent free plan that needs no card.
Who should choose Notta?
Small businesses, consultants, and teams whose meetings are not exclusively in English, especially anyone working across Japanese, Chinese, Korean, or European languages, who want a cheap, reliable, high-volume transcription archive rather than a coaching or revenue tool.
Who should choose ScreenApp?
Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.
What are the best alternatives to Notta and ScreenApp?
SaaSTracker profiles 23 products in AI Meeting Note Takers. The Summer 2026 awards in the category went to Fireflies.ai (Category Leader), Fathom (Best Value), Circleback (Momentum). Every profile is compiled from primary sources, so a shortlist can be built from pricing, limitations, and fit rather than from star ratings.
