ScreenApp

Name: ScreenApp
Brand: ScreenApp
Price: 019 USD

A screen recorder that grew an AI notetaker, with a bot when you want one

ScreenApp is a browser-based screen and video recording platform with an AI layer that transcribes, summarizes, and answers questions about anything it captures, including meetings; it offers browser recording, desktop and mobile apps, a Chrome extension, a meeting bot, and direct uploads from Zoom, Google Meet, and YouTube, holds SOC 2 Type II, and is priced from a free tier through $19 and $34 a month with an AI credit meter.

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Overview

ScreenApp comes at the meeting notes category sideways. It is not a notetaker that added recording; it is a screen recorder that added AI. That origin explains almost everything about the product: the capture surface is unusually broad, the AI is metered by credit rather than by meeting, and the feature set includes things no dedicated notetaker offers, such as video frame analysis for finding a specific visual moment in a recording, white labelling, and API access on a $34 plan.

The practical consequence is flexibility. You can record a browser tab with no installation, run a desktop or mobile app, use the Chrome extension, send a meeting bot into a call, or upload an existing Zoom, Meet, or YouTube recording and have the AI treat it identically. For a small business where the recording problem is not only meetings but also demos, training material, customer support sessions, and screen walkthroughs, that single surface covering all of it is worth more than a marginally better meeting summary.

The company is ScreenApp Pty Ltd, based in Sydney, Australia, and it claims more than 8.1 million users, which reflects a very large free tier and a consumer-adjacent distribution rather than enterprise penetration. It holds SOC 2 Type II and states GDPR compliance, which is a stronger certification position than several dedicated notetakers in this batch, notably Scribbl and Wudpecker.

The pricing needs careful reading because the meter is unusual. Free gives 3 files, 3 AI generations a month, and one transcription a month, which is barely a demonstration. Growth at $19 a month billed annually gives unlimited recordings but rations AI to 600 credits a year and 36 video analyses a year, which are annual pools rather than monthly refills. Business at $34 removes the AI cap entirely and adds API access, white labelling, and 120 video analyses a year. Enterprise starts at $199 a month. If you are buying ScreenApp for meeting notes specifically, budget for Business, because the Growth tier's annual AI pool works out at about 50 generations a month.

Best for

Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.

Not the right fit for

Anyone who only wants meeting notes, because half of what you are paying for is screen recording infrastructure you will never open and a dedicated notetaker will produce better meeting output.
Buyers who need bot-free discretion on client calls, since the meeting path uses a bot and the alternative capture modes are not designed around silently joining someone else's Zoom.
Teams that will stay on the $19 Growth tier while relying on AI, because 600 credits a year is roughly 50 generations a month and the pool does not refill monthly.
Sales organizations wanting CRM field sync, call scoring, or coaching analytics; ScreenApp has no revenue intelligence layer and no native CRM connector to speak of.
European buyers with a data residency mandate, because ScreenApp is an Australian company and publishes no regional hosting commitment.

How it works

1
You pick a capture method to suit the situation: record directly in the browser with nothing installed, use the Mac or Windows desktop app, record on iOS or Android, run the Chrome extension, or send ScreenApp's meeting bot into a Zoom, Google Meet, or Teams call so it records without you.
2
Anything already recorded can be uploaded instead. A Zoom cloud recording, a Google Meet file, or a YouTube video is processed by the same AI pipeline as a live capture, which means historical material can be brought into the archive rather than being stranded.
3
The AI transcribes with a claimed accuracy of up to 99 percent on clear audio, then generates summaries, structured notes, and action items. Each generation consumes an AI credit, which is the unit the whole pricing model turns on rather than minutes or meetings.
4
Afterwards you query the recording conversationally through the AI assistant, or use video frame analysis to locate a specific visual moment, which is genuinely useful for demos and screen walkthroughs where the important thing was on screen rather than in the words. Business adds API access and white labelling for embedding the capability in your own product.

Feature breakdown

26 features in 5 modules

Capture surface

The broadest set of ways to get audio and video into one system.

Browser recording: Record screen, camera, or both directly in a browser tab with nothing installed, which removes the IT approval step entirely for one-off captures.
Meeting bot: A bot joins Zoom, Google Meet, and Microsoft Teams calls to record them. It is a Growth-tier feature and it is visible in the participant list.
Desktop apps: Mac and Windows applications for local recording when browser capture is not the right tool.
Mobile apps: iOS and Android recording, which covers in-person conversations and field capture that browser-based competitors cannot reach.
Chrome extension: A browser extension for quick capture without opening the web app first.
Direct uploads: Existing recordings from Zoom, Google Meet, or YouTube can be uploaded and processed identically, which is a genuine migration path that most notetakers do not offer.

AI processing

Metered by credit, which is the thing to understand before buying.

Real-time transcription: Transcription with a claimed accuracy of up to 99 percent on clear audio, which is a marketing figure rather than an audited one.
AI summaries and notes: Recordings are turned into structured notes with key points and action items. Each generation consumes one AI credit.
AI assistant chat: Ask questions about a recording conversationally rather than reading the transcript, available even on the free plan within its credit allowance.
Video frame analysis: Analyses the visual content of a recording to find specific moments, metered separately at 36 a year on Growth and 120 on Business. This is a capability no dedicated notetaker offers.
Templates: Output templates shape notes for different kinds of recording rather than producing one generic summary format.
Translation: Content can be translated across languages after capture, extending reach beyond the language a recording was made in.
Dictation and document creation: Speech-to-text dictation with cleanup, which is a separate use case bundled into the same subscription.

Library and sharing

A media library rather than a meeting archive.

Unlimited recordings on paid plans: Growth and above remove the free tier's three-file limit entirely, so storage stops being the constraint and AI credits become it instead.
Full transcripts: Complete transcripts are included on every plan including free, alongside the AI-generated summary.
Download and export everything: Growth adds full export of recordings and transcripts, which matters because it means the archive is not locked in.
Access control: You control who can view each recording, with encryption applied in transit and at rest.
Sharing links: Recordings are shared by link with people inside or outside the organization without requiring them to create an account.

Platform and developer surface

Unusually developer-friendly for the price.

API access: Available from the $34 Business tier, which is far cheaper than most competitors gate programmatic access at, and is the main reason technical teams pick ScreenApp.
White labelling: Business allows the recording and AI capability to be presented under your own brand, which supports embedding it in a customer-facing product.
Custom integrations: Enterprise supports bespoke integration work alongside the API.
SSO: Single sign-on is an Enterprise feature at $199 a month and above.

Security posture

Certified, which several dedicated notetakers in this batch are not.

SOC 2 Type II: Independently audited SOC 2 Type II, which puts ScreenApp ahead of Scribbl and Wudpecker on formal certification.
GDPR compliance: GDPR compliance is stated, though without an EU hosting commitment behind it.
Encryption in transit and at rest: All recordings and transcripts are encrypted during transfer and storage.
Access controls: You determine who can access each piece of content rather than recordings defaulting into a shared library.

Use cases

4 documented

Small agency recording client calls and building training material

The team needs meeting notes, but it also needs recorded walkthroughs for onboarding, screen captures for bug reports, and demo videos for clients, currently spread across three tools.

One ScreenApp Business subscription at $34 covers meeting bot recording, browser screen capture, mobile recording, and uploads, with unlimited AI across all of it and API access for automating the parts that repeat.

Support or customer success lead

Customer sessions include screen sharing where the important detail was visual, and a text transcript cannot capture what was actually on the screen when something broke.

Video frame analysis locates the specific visual moment, the AI assistant answers questions about the session, and the recording is shared by link with engineering without a separate video tool.

Technical founder embedding recording in a product

The product needs recording and transcription capability, and building it is a quarter of engineering time that the company does not have.

Business at $34 a month provides API access, white labelling, and unlimited AI credits, which is dramatically cheaper than either building it or buying a dedicated transcription API at volume.

Team migrating an archive of old Zoom recordings

Years of Zoom cloud recordings exist with no transcripts, and every dedicated notetaker only processes meetings going forward.

Direct upload processes historical Zoom and Meet recordings through the same AI pipeline, turning a dead archive into a searchable one, which is a migration path most competitors in this category simply do not have.

Pricing

from $0 (Free), then $19 per month billed annually (Growth)

Freemium subscription metered by AI credits and video analyses drawn from annual pools, with unlimited recordings from the first paid tier.

Plan	Price	Includes
Free	$0 per month	3 recordings 3 AI generations per month 1 transcription per month AI summaries, chat, and templates Full transcripts A demonstration rather than a plan. One transcription a month rules out any real meeting use.
Growth	$19 per month, billed annually ($228 per year)	Unlimited recordings 600 AI credits per year 36 video analyses per year Meeting bot Download and export everything The AI allowance is an annual pool, not a monthly refill. 600 a year is roughly 50 generations a month if spread evenly.
Business	$34 per month, billed annually	Unlimited recordings, AI credits, and transcriptions 120 video analyses per year API access White labelling Everything in Growth The tier to buy if ScreenApp is doing meeting notes, because it removes the credit meter entirely.
Enterprise	From $199 per month, custom pricing available	SSO API access and compliance support Unlimited AI Custom integrations Dedicated support

Billing notes

AI credits and video analyses are annual pools rather than monthly allowances, so a heavy month can exhaust a quarter of the year's capacity in three weeks.
Growth's headline is unlimited recordings, which is true, but the AI that makes recordings useful is capped at 600 credits a year; read the plan as unlimited storage with rationed intelligence.
The free plan's single monthly transcription makes it useless for meeting evaluation. Use the 7-day Growth trial instead, which does require a credit card.
Business at $34 is the first tier with unlimited AI, unlimited transcription, and API access, and it is where anyone using ScreenApp as a notetaker realistically lands.
Prices are quoted per month billed annually. The pricing page presents flat monthly figures rather than per-seat rates, so multi-user arrangements are less clearly modelled than in seat-priced competitors.
Enterprise starting at $199 a month is a large step from $34, and SSO is the main capability behind that gate.

Value assessment: ScreenApp is excellent value if your recording problem is broad and poor value if it is narrow. Model 20 meetings a week, roughly 80 a month: on Growth at $19 you have unlimited recordings but 600 AI credits for the whole year, which is about 50 generations a month, so you would be summarizing fewer than two thirds of your meetings and running out by autumn. The honest plan for that person is Business at $34 a month, $408 a year, with unlimited AI. Against Granola Business at $14 a seat or Fathom, that is expensive for meeting notes alone and the meeting notes are not as good. But Business also includes screen recording across browser, desktop, mobile, and extension, video frame analysis, unlimited transcription, white labelling, and API access, all under SOC 2 Type II. If you would otherwise buy a notetaker plus Loom plus a transcription API, one $34 subscription replaces all three and the arithmetic flips decisively in ScreenApp's favour.

Strengths & limitations

Strengths

The broadest capture surface in this batch: browser, desktop, mobile, Chrome extension, meeting bot, and direct upload, all feeding one AI pipeline.
Direct upload of existing Zoom, Meet, and YouTube recordings gives a genuine migration path for historical archives that dedicated notetakers cannot match.
Video frame analysis finds visual moments in a recording, which is a capability no meeting-only tool offers and which matters for demos and screen walkthroughs.
SOC 2 Type II certification at a $19 entry price, which is better certification than several dedicated notetakers in this category.
API access and white labelling from the $34 Business tier, far cheaper than competitors that reserve programmatic access for enterprise contracts.
Unlimited recordings from the first paid tier, so storage never becomes the thing you are managing.
One subscription plausibly replaces a notetaker, a screen recorder, and a transcription service, which is real consolidation for a small business.

Limitations

The AI credit pools are annual rather than monthly, which is easy to misread and means a busy quarter can consume most of a year's allowance.
The free plan's one transcription a month makes free evaluation of the meeting use case effectively impossible.
Meeting notes quality is not the product's centre of gravity; dedicated notetakers produce better-shaped meeting output from the same conversation.
The meeting path uses a visible bot, so there is no discreet capture option for client calls where a vendor-named attendee is a problem.
No CRM integrations, no sales coaching, and no conversation intelligence of any kind.
No published data residency options despite stated GDPR compliance, which is a gap for European buyers.
Pricing is presented as flat monthly figures rather than per-seat rates, making multi-person cost modelling harder than it should be, and the jump from $34 to $199 for Enterprise is steep.

Head-to-head comparisons

5 alternatives

ScreenApp vs Wudpecker

from $0 (Free), then $19 per month (Plus)

Both combine a meeting bot with direct recording, but they optimise differently. Wudpecker is a focused notetaker with custom vocabulary, templates, EU servers, and unlimited free in-person recording, from $19 to $32 with a bot meeting cap. ScreenApp is a capture platform with browser, desktop, mobile, and extension recording, video frame analysis, SOC 2 Type II, and API access. Take Wudpecker for EU hosting and better meeting notes; take ScreenApp for breadth and certification.

Full ScreenApp vs Wudpecker comparison

ScreenApp vs Voicenotes

from $0 (Basic), then $9 per user per month (Pro)

Both go wider than meetings, but in opposite directions. Voicenotes is audio-first across mobile, desktop, and watch at $9 a seat with 60-plus languages and SOC 2 Type II. ScreenApp is video and screen-first at $19 to $34 with visual frame analysis, upload processing, and an API. If your capture problem is voice on the move, Voicenotes; if it involves a screen, ScreenApp.

Full ScreenApp vs Voicenotes comparison

ScreenApp vs tl;dv

from EUR 0 (Free), then EUR 216 per seat per year for Pro (EUR 18 per month equivalent; EUR 29 billed monthly)

tl;dv is a purpose-built meeting recorder with sales coaching, deep integration into CRMs, and multi-language support it owns. ScreenApp records meetings among many other things and offers none of the coaching layer. For a sales team, tl;dv is the correct tool and ScreenApp is not a serious alternative. For a team whose recordings are mostly not meetings, the reverse is true.

Full ScreenApp vs tl;dv comparison

ScreenApp vs Fathom

from $0 (Free plan, unlimited recording and transcription)

Fathom gives a famously generous free tier with unlimited meeting recording, CRM field sync, and sales scorecards, from a much larger and better-resourced company. ScreenApp's free tier is one transcription a month by comparison. Where ScreenApp wins is scope: screen recording, mobile capture, upload processing, video frame analysis, white labelling, and an API. As a pure notetaker, Fathom is better and cheaper to start.

Full ScreenApp vs Fathom comparison

ScreenApp vs Notta

from $0 (Free), then $8.17 per month billed annually (Pro)

Notta is a transcription-first product with strong language coverage and a meeting bot, metered by transcription minutes. ScreenApp meters AI generations instead and adds screen and video capture with visual analysis. If your requirement is accurate multilingual transcription at volume, Notta's minute-based model is easier to reason about; if it is mixed-media capture with AI on top, ScreenApp.

Full ScreenApp vs Notta comparison

Implementation & onboarding

Setup time: Under five minutes for browser recording, since there is genuinely nothing to install. Adding the desktop apps, mobile apps, Chrome extension, and meeting bot each take a few minutes more, and the meeting bot needs calendar access to schedule itself.
Learning curve: Low for recording, moderate for cost management. The thing users get wrong is the credit model: understanding that AI credits and video analyses are annual pools rather than monthly refills is the difference between a plan that works all year and one that stops in September.
Onboarding: Fully self-serve on Free, Growth, and Business. Enterprise at $199 a month and above involves a conversation, and SSO is the main reason to have it.
Migration notes: ScreenApp is unusually good at migration in, because existing Zoom, Google Meet, and YouTube recordings can be uploaded and processed through the same AI pipeline, turning a stranded archive into a searchable one. Migration out is served by the Growth tier's download and export everything capability plus the Business tier's API, so the archive is not locked in either direction. This is a better two-way story than most of the category.

Platform, API & security

Platforms: Web browsermacOS desktop appWindows desktop appiOSAndroidChrome extensionMeeting bot for Zoom, Google Meet, and Microsoft Teams
API: API access is included from the $34 Business tier, alongside white labelling, with custom integration support on Enterprise. This is significantly cheaper programmatic access than most competitors offer.
Compliance: SOC 2 Type IIGDPR compliance stated
Data residency: No regional hosting options are published. ScreenApp Pty Ltd is headquartered in Sydney, New South Wales, Australia.
SSO: Single sign-on is an Enterprise feature, starting at $199 per month.
Security notes: All recordings and transcripts are encrypted in transit and at rest, with per-recording access control so content does not default into a shared library. SOC 2 Type II is independently audited and GDPR compliance is stated. Because ScreenApp is a recording platform rather than a transcribe-and-delete notetaker, media is retained by design, so retention policy is something you manage rather than something the architecture handles for you.

Support & resources

Channels: Email supportIn-app supportDedicated support on Enterprise
Documentation: Extensive feature and use-case documentation on screenapp.io covering browser recording, desktop and mobile apps, the meeting bot, AI features, and the API.
Community: Very large user base with a claimed 8.1 million users, reflecting broad free-tier and consumer-adjacent distribution rather than a formal community programme.

Company

Founded: 2020
Headquarters: Sydney, New South Wales, Australia
Ownership: Privately held (ScreenApp Pty Ltd)
Employees: Not disclosed; small team
Funding: No major institutional funding rounds publicly disclosed.

Timeline

2020ScreenApp launches as a browser-based screen recorder requiring no installation, aimed at quick capture and sharing.
2022Adds AI transcription and summarization on top of the recording platform, moving into the meeting notes category from the media side.
2023Ships desktop apps for Mac and Windows, mobile apps for iOS and Android, and a Chrome extension, broadening the capture surface.
2024Introduces the meeting bot for Zoom, Google Meet, and Microsoft Teams plus direct upload processing of existing Zoom, Meet, and YouTube recordings.
2025Completes SOC 2 Type II and adds video frame analysis for locating visual moments inside recordings.
2026Adds API access and white labelling on the Business tier, positioning the platform as embeddable recording and AI infrastructure.

Integrations

Zoom
Google Meet
Microsoft Teams
YouTube (upload and processing)
Chrome extension
Public API (Business tier and above)
White label embedding (Business tier and above)
Custom integrations (Enterprise)

Frequently asked questions

10 questions

What is ScreenApp?

ScreenApp is a screen and video recording platform with an AI layer that transcribes, summarizes, and answers questions about anything it captures. It records through the browser, desktop apps, mobile apps, a Chrome extension, or a meeting bot, and it can also process existing Zoom, Google Meet, and YouTube recordings you upload.

How much does ScreenApp cost?

Free gives 3 recordings, 3 AI generations a month, and 1 transcription a month. Growth is $19 a month billed annually with unlimited recordings, 600 AI credits a year, 36 video analyses a year, and the meeting bot. Business is $34 a month with unlimited AI, unlimited transcription, 120 video analyses a year, API access, and white labelling. Enterprise starts at $199 a month and adds SSO.

How does the AI credit meter actually work?

This is the most important thing to understand before buying. On Growth, AI credits and video analyses are annual pools, not monthly refills: 600 credits and 36 analyses for the whole year. Spread evenly that is about 50 generations a month, but nothing stops you burning a quarter of the year's allowance in one busy month. Business removes the credit cap entirely, which is why anyone using ScreenApp for regular meeting notes ends up there.

What does ScreenApp cost for someone in 20 meetings a week?

Roughly 80 meetings a month. Growth's 600 annual AI credits cover about 50 generations a month, so that person would be summarizing under two thirds of their meetings and would exhaust the year's allowance well before December. The realistic plan is Business at $34 a month, $408 a year, with unlimited AI and unlimited transcription.

Does a bot join my meetings?

For the meeting path, yes. ScreenApp's meeting bot is a Growth-tier feature that joins Zoom, Google Meet, and Microsoft Teams calls and appears in the participant list. There is no bot-free path for capturing someone else's video call the way Granola, jamie, or Tactiq offer. If a vendor-named attendee in a client call is your objection, ScreenApp is not the answer.

Does ScreenApp keep my recordings?

Yes, and that is the point. Unlike bot-free notetakers that discard audio after transcription, ScreenApp is a recording platform and retains the media so you can rewatch it, analyse frames, and share it. Recordings are unlimited from the Growth tier, encrypted in transit and at rest, with per-recording access control. Retention is therefore something you manage rather than something the architecture handles for you.

Can I bring in my old Zoom recordings?

Yes, and this is one of ScreenApp's genuinely distinctive advantages. Existing Zoom, Google Meet, and YouTube recordings can be uploaded and processed through the same AI pipeline as live captures, so a years-old archive with no transcripts becomes searchable. Almost no dedicated notetaker offers this, because they only process meetings going forward.

Is ScreenApp secure and where is my data?

ScreenApp holds independently audited SOC 2 Type II and states GDPR compliance, with encryption in transit and at rest and per-recording access controls. It is stronger on formal certification than several dedicated notetakers in this category. It publishes no regional data residency options and is an Australian company, so a European buyer with a hosting mandate will not be satisfied.

How does ScreenApp handle recording consent?

The meeting bot is visible in the participant list, which is the clearest form of disclosure available and helps in two-party consent jurisdictions such as California, Illinois, and most of the EU. Screen and browser recording is a different matter: nothing announces itself, and if you are capturing a conversation as well as a screen, telling the other party is on you. Because ScreenApp retains video rather than discarding audio, the durable record is larger than with a transcribe-and-delete tool, so the disclosure obligation matters more here, not less.

Does ScreenApp do CRM write-back or sales coaching?

No. There are no native CRM connectors, no call scoring, no talk-time analytics, and no playbook adherence tracking. Integration is via the API on the Business tier, which means CRM write-back is something you build rather than something you enable. Sales teams should look at a conversation intelligence tool such as Avoma or Sybill and treat ScreenApp as a capture layer if they use it at all.

Editorial verdict

ScreenApp is the wrong answer to a narrow question and a very good answer to a broad one. If all you want is meeting notes, a dedicated notetaker will write better ones for less money, the meeting path uses a visible bot, and the free tier's single monthly transcription means you cannot even evaluate it properly. But small businesses rarely have only a meeting problem. If you are also recording demos, building training material, capturing support sessions, and sitting on an archive of old Zoom files nobody can search, ScreenApp Business at $34 a month replaces three or four tools with one SOC 2 Type II certified subscription that includes video frame analysis, unlimited transcription, white labelling, and an API. Buy it for consolidation and breadth, buy the Business tier rather than Growth so the AI credit pools stop mattering, and do not buy it expecting the best meeting summary in this category, because it is not competing for that.

Written by the SaaSTracker editorial team. Awards, when shown, are judged against the published criteria in our methodology.