ScreenApp

Name: ScreenApp
Brand: ScreenApp
Price: 01930 USD

A screen recorder that grew an AI notetaker, with a bot when you want one

ScreenApp is a browser-based screen and video recording platform with an AI layer that transcribes, summarizes, and answers questions about anything it captures, including meetings; it offers browser recording, desktop and mobile apps, a Chrome extension, a meeting bot, and direct uploads from Zoom, Google Meet, and YouTube, holds SOC 2 Type II, and is priced from a free tier through $19 and $34 a month with an AI credit meter.

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Overview

ScreenApp comes at the meeting notes category sideways. It is not a notetaker that added recording; it is a screen recorder that added AI. That origin explains almost everything about the product: the capture surface is unusually broad, the AI is metered by monthly allowances rather than by meeting, and the feature set includes things no dedicated notetaker offers, such as video frame analysis for finding a specific visual moment in a recording.

The practical consequence is flexibility. You can record a browser tab with no installation, run a desktop or mobile app, use the Chrome extension, send a meeting bot into a call, or upload an existing Zoom, Meet, or YouTube recording and have the AI treat it identically. For a small business where the recording problem is not only meetings but also demos, training material, customer support sessions, and screen walkthroughs, that single surface covering all of it is worth more than a marginally better meeting summary.

The company is ScreenApp Pty Ltd, based in Sydney, Australia, and it reports more than 8.2 million registered accounts, which reflects a very large free tier and a consumer-adjacent distribution rather than enterprise penetration. It holds SOC 2 Type II and states GDPR compliance, which is a stronger certification position than several dedicated notetakers in this batch, notably Scribbl and Wudpecker.

The pricing is simpler than it was. Free gives 10 AI chats a month, 2 transcriptions and 3 uploads to try, and recordings of up to 45 minutes. Pro at $19 a month billed annually ($30 monthly) gives 50 AI chats, 50 transcriptions, and 500 uploads a month with recordings up to two hours, and Max at $34 annually ($69 monthly) makes AI, transcription, and uploads unlimited with three-hour recordings. Allowances reset each month. Enterprise starts at $199 a month and adds API access and webhooks, but not SSO. If you are buying ScreenApp for meeting notes specifically, budget for Max.

Best for

Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.

Not the right fit for

Anyone who only wants meeting notes, because half of what you are paying for is screen recording infrastructure you will never open and a dedicated notetaker will produce better meeting output.
Buyers who need bot-free discretion on client calls, since the meeting path uses a bot and the alternative capture modes are not designed around silently joining someone else's Zoom.
Teams that will stay on the $19 Pro tier while relying on AI heavily, because 50 transcriptions and 50 AI chats a month run out for anyone in daily meetings.
Sales organizations wanting CRM field sync, call scoring, or coaching analytics; ScreenApp has no revenue intelligence layer and no native CRM connector to speak of.
European buyers with a data residency mandate, because ScreenApp is an Australian company and publishes no regional hosting commitment.

How it works

1
You pick a capture method to suit the situation: record directly in the browser with nothing installed, use the Mac or Windows desktop app, record on iOS or Android, run the Chrome extension, or send ScreenApp's meeting bot into a Zoom, Google Meet, or Teams call so it records without you.
2
Anything already recorded can be uploaded instead. A Zoom cloud recording, a Google Meet file, or a YouTube video is processed by the same AI pipeline as a live capture, which means historical material can be brought into the archive rather than being stranded.
3
The AI transcribes with a claimed accuracy of up to 99 percent on clear audio, then generates summaries, structured notes, and action items. Each generation consumes an AI credit, which is the unit the whole pricing model turns on rather than minutes or meetings.
4
Afterwards you query the recording conversationally through the AI assistant, or use video frame analysis to locate a specific visual moment, which is genuinely useful for demos and screen walkthroughs where the important thing was on screen rather than in the words. Enterprise adds API access and webhooks for embedding the capability in your own product.

Feature breakdown

26 features in 5 modules

Capture surface

The broadest set of ways to get audio and video into one system.

Browser recording: Record screen, camera, or both directly in a browser tab with nothing installed, which removes the IT approval step entirely for one-off captures.
Meeting bot: A bot joins Zoom, Google Meet, and Microsoft Teams calls to record them. It is visible in the participant list.
Desktop apps: Mac and Windows applications for local recording when browser capture is not the right tool.
Mobile apps: iOS and Android recording, which covers in-person conversations and field capture that browser-based competitors cannot reach.
Chrome extension: A browser extension for quick capture without opening the web app first.
Direct uploads: Existing recordings from Zoom, Google Meet, or YouTube can be uploaded and processed identically, which is a genuine migration path that most notetakers do not offer.

AI processing

Metered by credit, which is the thing to understand before buying.

Real-time transcription: Transcription with a claimed accuracy of up to 99 percent on clear audio, which is a marketing figure rather than an audited one.
AI summaries and notes: Recordings are turned into structured notes with key points and action items. Each generation consumes one AI credit.
AI assistant chat: Ask questions about a recording conversationally rather than reading the transcript, available even on the free plan within its credit allowance.
Video frame analysis: Analyses the visual content of a recording to find specific moments. This is a capability no dedicated notetaker offers.
Templates: Output templates shape notes for different kinds of recording rather than producing one generic summary format.
Translation: Content can be translated across languages after capture, extending reach beyond the language a recording was made in.
Dictation and document creation: Speech-to-text dictation with cleanup, which is a separate use case bundled into the same subscription.

Library and sharing

A media library rather than a meeting archive.

Unlimited recordings on paid plans: Pro and above remove the free tier's trial limits, so the monthly transcription and AI allowances become the constraint.
Full transcripts: Complete transcripts are included on every plan including free, alongside the AI-generated summary.
Download and export everything: Paid plans add full export of recordings and transcripts, which matters because it means the archive is not locked in.
Access control: You control who can view each recording, with encryption applied in transit and at rest.
Sharing links: Recordings are shared by link with people inside or outside the organization without requiring them to create an account.

Platform and developer surface

Unusually developer-friendly for the price.

API access: API access and webhooks are listed on the Enterprise tier, which starts at $199 a month.
White labelling: Not listed on the current pricing page; earlier plans advertised it, so confirm with sales before relying on it.
Custom integrations: Enterprise supports bespoke integration work alongside the API.
SSO: Not available today, according to the vendor's pricing page, even on Enterprise.

Security posture

Certified, which several dedicated notetakers in this batch are not.

SOC 2 Type II: Independently audited SOC 2 Type II, which puts ScreenApp ahead of Scribbl and Wudpecker on formal certification.
GDPR compliance: GDPR compliance is stated, though without an EU hosting commitment behind it.
Encryption in transit and at rest: All recordings and transcripts are encrypted during transfer and storage.
Access controls: You determine who can access each piece of content rather than recordings defaulting into a shared library.

Use cases

4 documented

Small agency recording client calls and building training material

The team needs meeting notes, but it also needs recorded walkthroughs for onboarding, screen captures for bug reports, and demo videos for clients, currently spread across three tools.

One ScreenApp Business subscription at $34 covers meeting bot recording, browser screen capture, mobile recording, and uploads, with unlimited AI across all of it and API access for automating the parts that repeat.

Support or customer success lead

Customer sessions include screen sharing where the important detail was visual, and a text transcript cannot capture what was actually on the screen when something broke.

Video frame analysis locates the specific visual moment, the AI assistant answers questions about the session, and the recording is shared by link with engineering without a separate video tool.

Technical founder embedding recording in a product

The product needs recording and transcription capability, and building it is a quarter of engineering time that the company does not have.

Enterprise from $199 a month provides API access and webhooks, which can still be cheaper than building capture and transcription yourself at volume.

Team migrating an archive of old Zoom recordings

Years of Zoom cloud recordings exist with no transcripts, and every dedicated notetaker only processes meetings going forward.

Direct upload processes historical Zoom and Meet recordings through the same AI pipeline, turning a dead archive into a searchable one, which is a migration path most competitors in this category simply do not have.

Pricing

from $0 (Free), then $19 per month billed annually (Pro; $30 monthly)

Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier.

Plan	Price	Includes
Free	$0 per month	10 AI chats and templates per month 2 transcriptions and 3 uploads to try Recordings up to 45 minutes each A demonstration rather than a plan. Two trial transcriptions rule out any real meeting use.
Pro	$19 per month billed annually ($228 per year; $30 billed monthly)	50 AI chats and templates per month 50 transcriptions per month 500 uploads and imports per month Recordings up to 2 hours each Allowances reset each month rather than drawing on an annual pool.
Max	$34 per month billed annually ($69 billed monthly)	Unlimited AI chats and templates Unlimited transcriptions Unlimited uploads and imports Recordings up to 3 hours each The tier to buy if ScreenApp is doing meeting notes, because it removes the transcription and AI meters entirely.
Enterprise	From $199 per month, custom pricing available	Limits set by contract API and webhooks No SSO or SAML at present No native Slack, Notion, or Zapier apps

Billing notes

Paid-plan allowances reset each month, so a heavy month cannot borrow from a quiet one, but it also cannot exhaust a year's capacity.
Monthly billing costs substantially more: Pro is $30 against $19 billed annually, and Max is $69 against $34.
The free plan's two trial transcriptions make it useless for meeting evaluation. Use the 7-day Pro trial instead, which does require a credit card.
Max at $34 billed annually is the first tier with unlimited AI and transcription, and it is where anyone using ScreenApp as a notetaker realistically lands.
Prices are flat per account rather than per seat, so multi-user arrangements are less clearly modelled than in seat-priced competitors.
Enterprise starts at $199 a month and adds API access and webhooks; the vendor says SSO and SAML are not available today.

Value assessment: ScreenApp is excellent value if your recording problem is broad and poor value if it is narrow. Model 20 meetings a week, roughly 80 a month: Pro at $19 covers 50 transcriptions a month, so you would miss a third of your meetings. The honest plan for that person is Max at $34 a month billed annually, $408 a year, with unlimited AI and transcription. Against Granola Business at $14 a seat or Fathom, that is expensive for meeting notes alone and the meeting notes are not as good. But Max also covers screen recording, mobile capture, uploads, and video analysis, so the comparison depends on how many tools it replaces.

Entry price history

Entry price first recorded on 27 September 2026. It will be re-checked when this category next comes round the rotation.

Checked	Entry price	What happened
27 September 2026	$19	First recorded

Dates are when SaaSTracker checked the vendor’s published pricing, not when the vendor changed it. See the price changes log for movements across the whole database.

Strengths & limitations

Strengths

The broadest capture surface in this batch: browser, desktop, mobile, Chrome extension, meeting bot, and direct upload, all feeding one AI pipeline.
Direct upload of existing Zoom, Meet, and YouTube recordings gives a genuine migration path for historical archives that dedicated notetakers cannot match.
Video frame analysis finds visual moments in a recording, which is a capability no meeting-only tool offers and which matters for demos and screen walkthroughs.
SOC 2 Type II certification at a $19 entry price, which is better certification than several dedicated notetakers in this category.
Monthly allowances that reset, so capacity is predictable month to month rather than an annual pool that can run dry.
Unlimited recordings from the first paid tier, so storage never becomes the thing you are managing.
One subscription plausibly replaces a notetaker, a screen recorder, and a transcription service, which is real consolidation for a small business.

Limitations

The AI credit pools are annual rather than monthly, which is easy to misread and means a busy quarter can consume most of a year's allowance.
The free plan's one transcription a month makes free evaluation of the meeting use case effectively impossible.
Meeting notes quality is not the product's centre of gravity; dedicated notetakers produce better-shaped meeting output from the same conversation.
The meeting path uses a visible bot, so there is no discreet capture option for client calls where a vendor-named attendee is a problem.
No CRM integrations, no sales coaching, and no conversation intelligence of any kind.
No published data residency options despite stated GDPR compliance, which is a gap for European buyers.
Pricing is presented as flat monthly figures rather than per-seat rates, making multi-person cost modelling harder than it should be, and the jump from $34 to $199 for Enterprise is steep.

Head-to-head comparisons

5 alternatives

ScreenApp vs Wudpecker

from $0 (Free), then $19 per month billed annually ($23 monthly) (Plus)

Both combine a meeting bot with direct recording, but they optimise differently. Wudpecker is a focused notetaker with custom vocabulary, templates, EU servers, and unlimited free in-person recording, from $19 to $32 a month billed annually with a bot meeting cap. ScreenApp is a capture platform with browser, desktop, mobile, and extension recording, video frame analysis, SOC 2 Type II, and API access. Take Wudpecker for EU hosting and better meeting notes; take ScreenApp for breadth and certification.

Full ScreenApp vs Wudpecker comparison

ScreenApp vs Voicenotes

from $0 (Basic), then $9 per user per month (Pro)

Both go wider than meetings, but in opposite directions. Voicenotes is audio-first across mobile, desktop, and watch at $9 a seat with 60-plus languages and SOC 2 Type II. ScreenApp is video and screen-first at $19 to $34 with visual frame analysis, upload processing, and an API. If your capture problem is voice on the move, Voicenotes; if it involves a screen, ScreenApp.

Full ScreenApp vs Voicenotes comparison

ScreenApp vs tl;dv

from EUR 0 (Free), then EUR 216 per seat per year for Pro (EUR 18 per month equivalent; EUR 29 billed monthly)

tl;dv is a purpose-built meeting recorder with sales coaching, deep integration into CRMs, and multi-language support it owns. ScreenApp records meetings among many other things and offers none of the coaching layer. For a sales team, tl;dv is the correct tool and ScreenApp is not a serious alternative. For a team whose recordings are mostly not meetings, the reverse is true.

Full ScreenApp vs tl;dv comparison

ScreenApp vs Fathom

from $0 (Free plan, unlimited recording and transcription)

Fathom gives a famously generous free tier with unlimited meeting recording, CRM field sync, and sales scorecards, from a much larger and better-resourced company. ScreenApp's free tier offers two trial transcriptions by comparison. Where ScreenApp wins is scope: screen recording, mobile capture, upload processing, video frame analysis, and an API on Enterprise. As a pure notetaker, Fathom is better and cheaper to start.

Full ScreenApp vs Fathom comparison

ScreenApp vs Notta

from $0 (Free), then $8.17 per month billed annually (Pro)

Notta is a transcription-first product with strong language coverage and a meeting bot, metered by transcription minutes. ScreenApp meters AI generations instead and adds screen and video capture with visual analysis. If your requirement is accurate multilingual transcription at volume, Notta's minute-based model is easier to reason about; if it is mixed-media capture with AI on top, ScreenApp.

Full ScreenApp vs Notta comparison

Pairs well with

6 categories

ScreenApp is a meeting notes tool, and a team running it still has 6 neighbouring categories to staff. The pick in each is Zoho CRM for sales CRM, zcal for scheduling & booking, Grasshopper for dialers & business phone, SignWell for proposals & e-signature, ScreenRec for async video messaging and Journey for digital sales rooms, each the leading tool in that category on published criteria.

Zoho CRMSales CRM · Best Value
Because
ScreenApp sends buyers elsewhere for CRM field sync, call scoring, or coaching analytics. Zoho CRM adds built-in telephony, web forms, SMS, and omnichannel.
Benefit
Every conversation ends up on a record, so a rep leaving does not take the pipeline with them.
zcalScheduling & Booking · Best Value
Because
ScreenApp lists pricing is presented as flat monthly figures rather than per-seat rates among its limits. zcal adds unlimited calendar connections on the free tier.
Benefit
Meetings get booked in one click at times that are genuinely free, with no back and forth.
GrasshopperDialers & Business Phone · Best Value
Because
ScreenApp sends buyers elsewhere for bot-free discretion on client calls. Grasshopper adds add-on human receptionist and directory listing services.
Benefit
Reps dial straight from the record with the call logged, instead of a phone and a spreadsheet.
SignWellProposals & E-signature · Best Value
Because
ScreenApp lists the AI credit pools are annual rather than monthly among its limits. SignWell adds cheaper than the incumbents for the same practical job.
Benefit
A quote goes out the same day and comes back signed, with a record of who opened it.
ScreenRecAsync Video Messaging · Best Value
Because
ScreenApp lists no published data residency options despite stated GDPR compliance among its limits. ScreenRec adds unlimited recording length on every plan including free.
Benefit
A face and a screen recording replace a paragraph nobody was going to read.
JourneyDigital Sales Rooms · Ease of Use
Because
ScreenApp lists the free plan's one transcription a month makes free evaluation among its limits. Journey adds buyers never log in, and pages.
Benefit
The buying committee reads one link, instead of hunting a thread for the latest deck.

Pairings follow the methodology: the leading tool in each complementary category, chosen on published criteria. Placement cannot be purchased.

Full ScreenApp stack

Implementation & onboarding

Setup time: Under five minutes for browser recording, since there is genuinely nothing to install. Adding the desktop apps, mobile apps, Chrome extension, and meeting bot each take a few minutes more, and the meeting bot needs calendar access to schedule itself.
Learning curve: Low for recording, moderate for cost management. The thing users get wrong is the transcription allowance: Pro's 50 a month suits occasional meetings, and daily users need Max.
Onboarding: Fully self-serve on Free, Pro, and Max. Enterprise at $199 a month and above involves a conversation, and API access is the main reason to have it; SSO is not offered.
Migration notes: ScreenApp is unusually good at migration in, because existing Zoom, Google Meet, and YouTube recordings can be uploaded and processed through the same AI pipeline, turning a stranded archive into a searchable one. Migration out is served by paid plans' download and export capability plus the Enterprise API, so the archive is not locked in either direction. This is a better two-way story than most of the category.

Platform, API & security

Platforms: Web browsermacOS desktop appWindows desktop appiOSAndroidChrome extensionMeeting bot for Zoom, Google Meet, and Microsoft Teams
API: API access and webhooks are on the Enterprise tier from $199 a month; there are no native Slack, Notion, or Zapier apps.
Compliance: SOC 2 Type IIGDPR compliance stated
Data residency: No regional hosting options are published. ScreenApp Pty Ltd is headquartered in Sydney, New South Wales, Australia.
SSO: Not available; the vendor states SSO and SAML are not offered today.
Security notes: All recordings and transcripts are encrypted in transit and at rest, with per-recording access control so content does not default into a shared library. SOC 2 Type II is independently audited and GDPR compliance is stated. Because ScreenApp is a recording platform rather than a transcribe-and-delete notetaker, media is retained by design, so retention policy is something you manage rather than something the architecture handles for you.

Support & resources

Channels: Email supportIn-app supportDedicated support on Enterprise
Documentation: Extensive feature and use-case documentation on screenapp.io covering browser recording, desktop and mobile apps, the meeting bot, AI features, and the API.
Community: Very large user base with more than 8.2 million registered accounts, reflecting broad free-tier and consumer-adjacent distribution rather than a formal community programme.

Company

Founded: 2020
Headquarters: Sydney, New South Wales, Australia
Ownership: Privately held (ScreenApp Pty Ltd)
Employees: Not disclosed; small team
Funding: Backed by Antler, then funded by its own revenue.

Timeline

2020ScreenApp launches as a browser-based screen recorder requiring no installation, aimed at quick capture and sharing.
2022Adds AI transcription and summarization on top of the recording platform, moving into the meeting notes category from the media side.
2023Ships desktop apps for Mac and Windows, mobile apps for iOS and Android, and a Chrome extension, broadening the capture surface.
2024Introduces the meeting bot for Zoom, Google Meet, and Microsoft Teams plus direct upload processing of existing Zoom, Meet, and YouTube recordings.
2025Completes SOC 2 Type II and adds video frame analysis for locating visual moments inside recordings.
2026Rebuilds plans as Free, Pro, and Max with monthly allowances, moving API access to Enterprise.

Integrations

Zoom
Google Meet
Microsoft Teams
YouTube (upload and processing)
Chrome extension
Public API and webhooks (Enterprise)
Upload and link import pipeline
Custom integrations (Enterprise)

Frequently asked questions

13 questions

What is ScreenApp?

ScreenApp is a screen and video recording platform with an AI layer that transcribes, summarizes, and answers questions about anything it captures. It records through the browser, desktop apps, mobile apps, a Chrome extension, or a meeting bot, and it can also process existing Zoom, Google Meet, and YouTube recordings you upload.

How much does ScreenApp cost?

Free gives 10 AI chats a month, 2 transcriptions and 3 uploads to try, and 45-minute recordings. Pro is $19 a month billed annually ($30 monthly) with 50 transcriptions, 50 AI chats, and 500 uploads a month and two-hour recordings. Max is $34 annually ($69 monthly) with unlimited AI, transcription, and uploads and three-hour recordings. Enterprise starts at $199 a month and adds API access and webhooks; SSO is not offered.

How does the AI credit meter actually work?

Paid allowances reset each month: Pro gives 50 transcriptions and 50 AI chats a month, and Max makes both unlimited. There is no annual pool to run dry, but there is also nothing to carry over, so anyone using ScreenApp for regular meeting notes ends up on Max.

What does ScreenApp cost for someone in 20 meetings a week?

Roughly 80 meetings a month. Pro's 50 transcriptions a month cover about 60 percent of that, so the realistic plan is Max at $34 a month billed annually, $408 a year, with unlimited AI and unlimited transcription.

Does a bot join my meetings?

For the meeting path, yes. ScreenApp's meeting bot joins Zoom, Google Meet, and Microsoft Teams calls and appears in the participant list. ScreenApp also records bot-free from the browser, desktop, and mobile apps, so the bot is optional.

Does ScreenApp keep my recordings?

Yes, and that is the point. Unlike bot-free notetakers that discard audio after transcription, ScreenApp is a recording platform and retains the media so you can rewatch it, analyse frames, and share it. Recordings are kept on paid plans, encrypted in transit and at rest, with per-recording access control. Retention is therefore something you manage rather than something the architecture handles for you.

Can I bring in my old Zoom recordings?

Yes, and this is one of ScreenApp's genuinely distinctive advantages. Existing Zoom, Google Meet, and YouTube recordings can be uploaded and processed through the same AI pipeline as live captures, so a years-old archive with no transcripts becomes searchable. Almost no dedicated notetaker offers this, because they only process meetings going forward.

Is ScreenApp secure and where is my data?

ScreenApp holds independently audited SOC 2 Type II and states GDPR compliance, with encryption in transit and at rest and per-recording access controls. It is stronger on formal certification than several dedicated notetakers in this category. It publishes no regional data residency options and is an Australian company, so a European buyer with a hosting mandate will not be satisfied.

How does ScreenApp handle recording consent?

The meeting bot is visible in the participant list, which is the clearest form of disclosure available and helps in two-party consent jurisdictions such as California, Illinois, and most of the EU. Screen and browser recording is a different matter: nothing announces itself, and if you are capturing a conversation as well as a screen, telling the other party is on you. Because ScreenApp retains video rather than discarding audio, the durable record is larger than with a transcribe-and-delete tool, so the disclosure obligation matters more here, not less.

Does ScreenApp do CRM write-back or sales coaching?

No. There are no native CRM connectors, no call scoring, no talk-time analytics, and no playbook adherence tracking. Integration is via the API on the Enterprise tier, which means CRM write-back is something you build rather than something you enable. Sales teams should look at a conversation intelligence tool such as Avoma or Sybill and treat ScreenApp as a capture layer if they use it at all.

What should I pair ScreenApp with?

What do I pair with ScreenApp for Sales CRM?

Zoho CRM. ScreenApp sends buyers elsewhere for CRM field sync, call scoring, or coaching analytics. Zoho CRM adds built-in telephony, web forms, SMS, and omnichannel.

Is ScreenApp enough on its own?

For meeting notes, yes. ScreenApp does not cover scheduling & booking, dialers & business phone and proposals & e-signature, and its own profile says so; zcal, Grasshopper and SignWell are the tools that fill those gaps.

Editorial verdict

ScreenApp is the wrong answer to a narrow question and a very good answer to a broad one. If all you want is meeting notes, a dedicated notetaker will write better ones for less money, and the free tier's two trial transcriptions mean you cannot evaluate it properly without the Pro trial. But small businesses rarely have only a meeting problem. If you are also recording demos, building training material, capturing support sessions, and sitting on an archive of old Zoom files nobody can search, ScreenApp Max at $34 a month billed annually replaces three or four tools with one SOC 2 Type II certified subscription that includes video frame analysis, unlimited transcription, white labelling, and an API on Enterprise. Buy it for consolidation and breadth, buy Max rather than Pro so the monthly transcription cap stops mattering, and do not buy it expecting the best meeting summary in this category, because it is not competing for that.

Written by the SaaSTracker editorial team. Awards, when shown, are judged against the published criteria in our methodology.