ScreenApp vs Voicenotes
An independent, review-free comparison compiled by the SaaSTracker editorial team. Both products are profiled in full, and neither can pay for placement here.
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The short answer
Both sides assessedScreenApp compared with Voicenotes
Both go wider than meetings, but in opposite directions. Voicenotes is audio-first across mobile, desktop, and watch at $9 a seat with 60-plus languages and SOC 2 Type II. ScreenApp is video and screen-first at $19 to $34 with visual frame analysis, upload processing, and an API. If your capture problem is voice on the move, Voicenotes; if it involves a screen, ScreenApp.
Voicenotes compared with ScreenApp
Both go wider than meetings, in opposite directions. Voicenotes is audio-first across seven device surfaces at $9 with unlimited transcription and SOC 2 Type II. ScreenApp is screen and video-first at $19 to $34 a month billed annually with a meeting bot, video frame analysis, upload processing of old Zoom files, and an API on Enterprise. If your capture problem involves a screen, ScreenApp; if it involves you talking somewhere away from a desk, Voicenotes and at half the price.
Choose ScreenApp if
Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.
Choose Voicenotes if
Individuals and small teams who want one cheap tool covering meetings, voice memos, and dictation across every device, especially people whose important conversations happen away from a desk.
Side by side
13 attributes| Attribute | ScreenApp | Voicenotes |
|---|---|---|
| Category | Meeting Notes | Meeting Notes |
| Starting price | $0 (Free), then $19 per month billed annually (Pro; $30 monthly) | $0 (Basic), then $9 per user per month (Pro) |
| Pricing model | Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier. | Freemium per-seat subscription metered by weekly transcription minutes and history retention on the free tier, unlimited on paid tiers. |
| Free plan | 10 AI chats and templates a month, 2 transcriptions and 3 uploads or imports to try, and recordings of up to 45 minutes each. | 100 weekly transcription minutes shared across meetings, memos, and dictation, 30-day note history, unlimited recordings, and 100-plus language support. |
| Free trial | 7-day free trial on Pro with a credit card required, alongside a permanent free plan that needs no card | No fixed-length trial is published; the free Basic tier serves as the evaluation path |
| Best for | Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder. | Individuals and small teams who want one cheap tool covering meetings, voice memos, and dictation across every device, especially people whose important conversations happen away from a desk. |
| Setup time | Under five minutes for browser recording, since there is genuinely nothing to install. Adding the desktop apps, mobile apps, Chrome extension, and meeting bot each take a few minutes more, and the meeting bot needs calendar access to schedule itself. | Five minutes. Install the app on a phone and a laptop, sign in, grant microphone permission, and press record. There is no calendar connection required, no bot to authorize, and no meeting-platform admin approval. |
| Learning curve | Low for recording, moderate for cost management. The thing users get wrong is the transcription allowance: Pro's 50 a month suits occasional meetings, and daily users need Max. | Almost none, which is both the appeal and the limitation. There is very little to configure because there is very little configuration on offer; the habit worth building is pressing record more often than feels necessary, since the archive only pays off when it is complete. |
| Platforms | Web browser, macOS desktop app, Windows desktop app, iOS, Android, Chrome extension, Meeting bot for Zoom, Google Meet, and Microsoft Teams | macOS, Windows, iOS, Android, Web, watchOS, Wear OS, Chrome extension |
| Compliance | SOC 2 Type II, GDPR compliance stated | SOC 2 Type II, GDPR compliance stated |
| Founded | 2020 | 2023 |
| Headquarters | Sydney, New South Wales, Australia | India |
| Ownership | Privately held (ScreenApp Pty Ltd) | Bootstrapped, independent |
Strengths and limitations
ScreenApp
Strengths
- The broadest capture surface in this batch: browser, desktop, mobile, Chrome extension, meeting bot, and direct upload, all feeding one AI pipeline.
- Direct upload of existing Zoom, Meet, and YouTube recordings gives a genuine migration path for historical archives that dedicated notetakers cannot match.
- Video frame analysis finds visual moments in a recording, which is a capability no meeting-only tool offers and which matters for demos and screen walkthroughs.
- SOC 2 Type II certification at a $19 entry price, which is better certification than several dedicated notetakers in this category.
Limitations
- The AI credit pools are annual rather than monthly, which is easy to misread and means a busy quarter can consume most of a year's allowance.
- The free plan's one transcription a month makes free evaluation of the meeting use case effectively impossible.
- Meeting notes quality is not the product's centre of gravity; dedicated notetakers produce better-shaped meeting output from the same conversation.
- The meeting path uses a visible bot, so there is no discreet capture option for client calls where a vendor-named attendee is a problem.
Voicenotes
Strengths
- At $9 a month for genuinely unlimited transcription, unlimited history, and unlimited recordings, it is the cheapest capable plan in this category by a wide margin.
- The widest device surface in the batch: macOS, Windows, iOS, Android, web, watchOS, and Wear OS, plus a Chrome extension.
- Bot-free by construction with nothing appearing in any participant list, and it works identically for online calls, in-person conversations, and voice memos.
- Automatic language detection with mid-sentence switching across 60-plus languages, which is a specific capability most competitors do not attempt.
Limitations
- The free tier's 30-day history quietly erodes your archive, which is the opposite of what a note archive is for, and 100 weekly minutes is about two hours of meetings.
- No meeting workflow at all: no agendas, no meeting-type templates in the sense competitors mean, and no shared team library.
- No bot means no proxy attendance; every capture requires you and a device to be physically present.
- Speaker diarization is not a published strength, and device-microphone capture in a room of several people is the weakest scenario for this product.
Pricing compared
ScreenApp
Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier.
- Free$0
- Pro$19
- Max$34
- EnterpriseFrom $199
ScreenApp is excellent value if your recording problem is broad and poor value if it is narrow. Model 20 meetings a week, roughly 80 a month: Pro at $19 covers 50 transcriptions a month, so you would miss a third of your meetings. The honest plan for that person is Max at $34 a month billed annually, $408 a year, with unlimited AI and transcription. Against Granola Business at $14 a seat or Fathom, that is expensive for meeting notes alone and the meeting notes are not as good. But Max also covers screen recording, mobile capture, uploads, and video analysis, so the comparison depends on how many tools it replaces.
Voicenotes
Freemium per-seat subscription metered by weekly transcription minutes and history retention on the free tier, unlimited on paid tiers.
- Basic$0
- Pro$9
- Enterprise$24
On pure capability per dollar this is the best deal in the category and it is not close. Model 20 meetings a week: roughly 80 a month, or well over 60 hours of audio, which annihilates the free tier's 100 weekly minutes within two days but costs exactly $9 a month on Pro because there is no minute meter and no meeting count. That is $108 a year per seat against Granola Business at $168, Tactiq Team at $200, Fellow Business at $180, and jamie Pro at around €468. And you get unlimited history, MCP access, real-time transcription, apps on seven platform surfaces, and SOC 2 Type II for it. The reason to pay more elsewhere is scope, not price: Granola writes better notes, Fellow manages the meeting itself, jamie hosts in the EU, Fathom coaches your sales team. If none of those are your problem and you simply want everything you say captured, searchable, and cheap, Voicenotes wins on arithmetic.
Editorial verdict on each
ScreenApp
ScreenApp is the wrong answer to a narrow question and a very good answer to a broad one. If all you want is meeting notes, a dedicated notetaker will write better ones for less money, and the free tier's two trial transcriptions mean you cannot evaluate it properly without the Pro trial. But small businesses rarely have only a meeting problem. If you are also recording demos, building training material, capturing support sessions, and sitting on an archive of old Zoom files nobody can search, ScreenApp Max at $34 a month billed annually replaces three or four tools with one SOC 2 Type II certified subscription that includes video frame analysis, unlimited transcription, white labelling, and an API on Enterprise. Buy it for consolidation and breadth, buy Max rather than Pro so the monthly transcription cap stops mattering, and do not buy it expecting the best meeting summary in this category, because it is not competing for that.
Read the full ScreenApp profileVoicenotes
Voicenotes is what happens when a capable bootstrapped founder prices a product to be sustainable rather than to service a valuation, and the result embarrasses most of this category on arithmetic. Nine dollars a month buys unlimited transcription, unlimited history, real-time notes, apps on seven device surfaces including watches, MCP access to Claude, and SOC 2 Type II, all bot-free. For anyone whose important conversations happen away from a desk, or who wants meetings, memos, and dictation in one place, nothing else comes close on value. Be clear about what you are not getting: no agendas, no meeting templates in the sense Granola or Superpowered mean, no shared team library, no proxy attendance, no reliable speaker attribution in a room, and no CRM sync below the $24 tier. This is a superb capture and retrieval app that handles meetings well, not a meeting management product. Judged as the former it is the best-value thing in this category. Judged as the latter it will disappoint you, and that is a mismatch of expectation rather than a fault in the product.
Read the full Voicenotes profileScreenApp profile last reviewed 2026-09-27; Voicenotes last reviewed 2026-09-27. Pricing is compiled from public sources and can change without notice. See our methodology.
The best in AI Meeting Note Takers
23 trackedAI meeting note takers join calls to record, transcribe, and summarize them, turning conversations into searchable notes, action items, and CRM updates without anyone typing.
The broadest platform in meeting AI: transcription, search, AI apps, and integrations that reach every corner of the small-business stack.
A free plan with unlimited recording and transcription that forced every paid notetaker in the category to justify its price.
A ten-person team out-writing the funded competition on note quality, then automating what the notes say.
Abandoned the meeting bot entirely for a local notepad that finishes what you type, a mechanism the rest of the category is now copying.
A five minute Chrome extension install with no bot to whitelist, and notes open automatically in a post-call tab the moment you hang up.
Frequently asked questions
6 questionsWhat is the difference between ScreenApp and Voicenotes?
Both go wider than meetings, but in opposite directions. Voicenotes is audio-first across mobile, desktop, and watch at $9 a seat with 60-plus languages and SOC 2 Type II. ScreenApp is video and screen-first at $19 to $34 with visual frame analysis, upload processing, and an API. If your capture problem is voice on the move, Voicenotes; if it involves a screen, ScreenApp.
Is ScreenApp or Voicenotes cheaper?
ScreenApp starts at $0 (Free), then $19 per month billed annually (Pro; $30 monthly). Voicenotes starts at $0 (Basic), then $9 per user per month (Pro). The billing models differ, so the entry price is rarely the whole cost. ScreenApp pricing model: Freemium subscription with monthly allowances of AI chats, transcriptions, and uploads that reset each month, and recording-length caps by tier. Voicenotes pricing model: Freemium per-seat subscription metered by weekly transcription minutes and history retention on the free tier, unlimited on paid tiers.
Does ScreenApp or Voicenotes have a free plan?
ScreenApp has a free plan. 10 AI chats and templates a month, 2 transcriptions and 3 uploads or imports to try, and recordings of up to 45 minutes each. Trial terms: 7-day free trial on Pro with a credit card required, alongside a permanent free plan that needs no card. Voicenotes has a free plan. 100 weekly transcription minutes shared across meetings, memos, and dictation, 30-day note history, unlimited recordings, and 100-plus language support. Trial terms: No fixed-length trial is published; the free Basic tier serves as the evaluation path.
Who should choose ScreenApp?
Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.
Who should choose Voicenotes?
Individuals and small teams who want one cheap tool covering meetings, voice memos, and dictation across every device, especially people whose important conversations happen away from a desk.
What are the best alternatives to ScreenApp and Voicenotes?
SaaSTracker profiles 23 products in AI Meeting Note Takers. The Summer 2026 awards in the category went to Fireflies.ai (Category Leader), Fathom (Best Value), Circleback (Momentum). Every profile is compiled from primary sources, so a shortlist can be built from pricing, limitations, and fit rather than from star ratings.
