ScreenApp vs Wudpecker
An independent, review-free comparison compiled by the SaaSTracker editorial team. Both products are profiled in full, and neither can pay for placement here.
The short answer
Both sides assessedScreenApp compared with Wudpecker
Both combine a meeting bot with direct recording, but they optimise differently. Wudpecker is a focused notetaker with custom vocabulary, templates, EU servers, and unlimited free in-person recording, from $19 to $32 with a bot meeting cap. ScreenApp is a capture platform with browser, desktop, mobile, and extension recording, video frame analysis, SOC 2 Type II, and API access. Take Wudpecker for EU hosting and better meeting notes; take ScreenApp for breadth and certification.
Wudpecker compared with ScreenApp
Both mix meeting bots with direct recording, but ScreenApp is a screen and video recording platform that grew AI notes, with browser, desktop, mobile, and extension capture plus video frame analysis, SOC 2 Type II, and API access from $19 to $34. Wudpecker is narrower and more focused on note craft, with custom vocabulary and templates, plus EU hosting. Choose ScreenApp for capture breadth and certification; Wudpecker for European hosting and better-shaped notes.
Choose ScreenApp if
Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder.
Choose Wudpecker if
European small businesses that want a straightforward recording notetaker on EU servers under GDPR, and anyone whose meetings are largely in person, since unlimited face-to-face recording is included even on the free plan.
Side by side
13 attributes| Attribute | ScreenApp | Wudpecker |
|---|---|---|
| Category | Meeting Notes | Meeting Notes |
| Starting price | $0 (Free), then $19 per month billed annually (Growth) (free plan available) | $0 (Free), then $19 per month (Plus) (free plan available) |
| Pricing model | Freemium subscription metered by AI credits and video analyses drawn from annual pools, with unlimited recordings from the first paid tier. | Freemium subscription metered by bot-attended meetings per month, with unlimited in-person recording on every tier and a 20 percent annual discount. |
| Free plan | 3 recordings, 3 AI generations per month, and 1 transcription per month, with AI summaries, chat, templates, and full transcripts included within those limits. | 10 notetaker bot meetings per month, unlimited in-person recordings, three Ask AI questions per recording, 39-language transcription, note organisation, sharing, editable notes, and email notifications. |
| Free trial | 7-day free trial on Growth with a credit card required, alongside a permanent free plan that needs no card | Two weeks of premium features with no credit card required, alongside a permanent free tier |
| Best for | Small businesses whose recording needs go beyond meetings into demos, training, support sessions, and screen walkthroughs, and teams that want one SOC 2 certified tool covering every kind of capture rather than a dedicated notetaker plus a separate screen recorder. | European small businesses that want a straightforward recording notetaker on EU servers under GDPR, and anyone whose meetings are largely in person, since unlimited face-to-face recording is included even on the free plan. |
| Setup time | Under five minutes for browser recording, since there is genuinely nothing to install. Adding the desktop apps, mobile apps, Chrome extension, and meeting bot each take a few minutes more, and the meeting bot needs calendar access to schedule itself. | Around ten minutes. Connect a calendar so the bot schedules itself, install the desktop or phone app if you want in-person capture, and you are running. There is nothing for IT to package unless your meeting platform administrator blocks external bots, in which case the online path may need whitelisting. |
| Learning curve | Low for recording, moderate for cost management. The thing users get wrong is the credit model: understanding that AI credits and video analyses are annual pools rather than monthly refills is the difference between a plan that works all year and one that stops in September. | Low. The two configuration steps that repay effort are building a custom vocabulary list, which visibly improves transcript quality within a week, and choosing templates per meeting type so notes come out in a consistent shape. |
| Platforms | Web browser, macOS desktop app, Windows desktop app, iOS, Android, Chrome extension, Meeting bot for Zoom, Google Meet, and Microsoft Teams | Desktop app, Phone app, Web, Zoom, Google Meet, Microsoft Teams |
| Compliance | SOC 2 Type II, GDPR compliance stated | GDPR compliant as an EU company, No SOC 2 or ISO 27001 certification published |
| Founded | 2020 | 2022 |
| Headquarters | Sydney, New South Wales, Australia | Helsinki, Finland |
| Ownership | Privately held (ScreenApp Pty Ltd) | Venture-backed |
Strengths and limitations
ScreenApp
Strengths
- The broadest capture surface in this batch: browser, desktop, mobile, Chrome extension, meeting bot, and direct upload, all feeding one AI pipeline.
- Direct upload of existing Zoom, Meet, and YouTube recordings gives a genuine migration path for historical archives that dedicated notetakers cannot match.
- Video frame analysis finds visual moments in a recording, which is a capability no meeting-only tool offers and which matters for demos and screen walkthroughs.
- SOC 2 Type II certification at a $19 entry price, which is better certification than several dedicated notetakers in this category.
Limitations
- The AI credit pools are annual rather than monthly, which is easy to misread and means a busy quarter can consume most of a year's allowance.
- The free plan's one transcription a month makes free evaluation of the meeting use case effectively impossible.
- Meeting notes quality is not the product's centre of gravity; dedicated notetakers produce better-shaped meeting output from the same conversation.
- The meeting path uses a visible bot, so there is no discreet capture option for client calls where a vendor-named attendee is a problem.
Wudpecker
Strengths
- EU-based company with EU-hosted servers, so GDPR applies natively rather than through contractual extension by a US vendor.
- Unlimited in-person recording on every tier including free, which is the most generous free capability in this batch and unusual anywhere.
- The bot can attend meetings you cannot, which no local-capture competitor is able to do at any price.
- Custom vocabulary recognition genuinely improves transcript quality for teams with product names and jargon, and it is a feature most competitors skip.
Limitations
- No botless option for online meetings at all, so client-facing users who object to a visible vendor bot have no path within Wudpecker.
- Hard bot meeting caps at 10, 30, and 100 per month with no unlimited tier, which is the tightest ceiling structure in this batch.
- No SOC 2 and no ISO 27001; the security story is GDPR plus documented encryption, which will not satisfy a formal vendor questionnaire.
- Language coverage of 35 to 39 is narrow next to jamie's 99-plus or Circleback's 100-plus, and the company's own pages disagree on the number.
Pricing compared
ScreenApp
Freemium subscription metered by AI credits and video analyses drawn from annual pools, with unlimited recordings from the first paid tier.
- Free$0
- Growth$19
- Business$34
- EnterpriseFrom $199
ScreenApp is excellent value if your recording problem is broad and poor value if it is narrow. Model 20 meetings a week, roughly 80 a month: on Growth at $19 you have unlimited recordings but 600 AI credits for the whole year, which is about 50 generations a month, so you would be summarizing fewer than two thirds of your meetings and running out by autumn. The honest plan for that person is Business at $34 a month, $408 a year, with unlimited AI. Against Granola Business at $14 a seat or Fathom, that is expensive for meeting notes alone and the meeting notes are not as good. But Business also includes screen recording across browser, desktop, mobile, and extension, video frame analysis, unlimited transcription, white labelling, and API access, all under SOC 2 Type II. If you would otherwise buy a notetaker plus Loom plus a transcription API, one $34 subscription replaces all three and the arithmetic flips decisively in ScreenApp's favour.
Wudpecker
Freemium subscription metered by bot-attended meetings per month, with unlimited in-person recording on every tier and a 20 percent annual discount.
- Free$0
- Plus$19
- Pro$32
Wudpecker's value depends almost entirely on where your meetings happen. Model 20 meetings a week: about 80 a month. If those are video calls, you need Pro at $32 a month, and you are at 80 percent of a 100-meeting ceiling with nowhere to go if the month is busy. That is $384 a year for a plan you can outgrow, against Granola Business at $14 a seat or Fathom's unlimited recording with no meter at all, both of which handle the same volume without you counting. But if a meaningful share of those 80 are in person, the arithmetic inverts completely: in-person recording is unlimited and free, so a consultant doing three site visits a day may never pay anything. Between those poles, Plus at $19 for 30 bot meetings plus unlimited in-person is fair for a moderate European user who wants EU servers. Just count your meetings before you buy, because this is one of the few products here where the meter can actually bite.
Editorial verdict on each
ScreenApp
ScreenApp is the wrong answer to a narrow question and a very good answer to a broad one. If all you want is meeting notes, a dedicated notetaker will write better ones for less money, the meeting path uses a visible bot, and the free tier's single monthly transcription means you cannot even evaluate it properly. But small businesses rarely have only a meeting problem. If you are also recording demos, building training material, capturing support sessions, and sitting on an archive of old Zoom files nobody can search, ScreenApp Business at $34 a month replaces three or four tools with one SOC 2 Type II certified subscription that includes video frame analysis, unlimited transcription, white labelling, and an API. Buy it for consolidation and breadth, buy the Business tier rather than Growth so the AI credit pools stop mattering, and do not buy it expecting the best meeting summary in this category, because it is not competing for that.
Read the full ScreenApp profileWudpecker
Wudpecker is a small, honest, well-made European tool that knows exactly which two customers it is for. The first is a European buyer who wants a conventional recording notetaker without sending customer conversations to a US server, and who does not need SOC 2 to prove it. The second, and more interesting, is anyone whose meetings happen in a room rather than on a screen: unlimited free in-person recording is a genuinely unusual offer and it makes Wudpecker the cheapest serious option for field consultants and on-site salespeople by a wide margin. Against that, the constraints are real. There is no botless online path, so client-facing users who object to a visible bot are simply not the customer. The bot meeting ceiling tops out at 100 a month with nothing above it. Language coverage is thin, the integration set is three connectors and no API, and the company is running on a €330,000 pre-seed. Buy it for the geography or for the in-person capture. Do not buy it expecting a platform.
Read the full Wudpecker profileScreenApp profile last reviewed 2026-08-22; Wudpecker last reviewed 2026-08-22. Pricing is compiled from public sources and can change without notice. See our methodology.